Job Description

The role: Executive Assistant to the CEO
Location: San Jose, CA  (Hybrid)
Compensation: $160,000 - $180,000 base salary DOE + excellent benefits

An exciting late-stage technology company is seeking an exceptional Executive Assistant to partner directly with the CEO. This is a high-impact opportunity for a seasoned EA who genuinely loves the craft of executive support and thrives as the trusted right hand to a dynamic, fast-moving leader.

The ideal candidate is proactive, highly organized, and exceptionally thoughtful, with the judgment to anticipate needs before they arise. This role is perfect for someone who takes pride in creating order behind the scenes, navigating shifting priorities with ease, and enabling an executive to operate at their absolute best.

About the Role
The Executive Assistant will serve as a strategic administrative partner to the CEO, owning a complex calendar, coordinating travel, managing priorities, and keeping a constantly moving schedule running seamlessly. You’ll work closely with senior leadership and key internal and external stakeholders in a highly visible role where discretion, responsiveness, and sound judgment are essential.

This company is looking for a true Executive Assistant: someone who finds genuine satisfaction in exceptional executive support, anticipates around corners, and understands that the smallest details can have a significant impact.

Key Responsibilities

• Own and strategically manage the CEO’s complex and frequently changing calendar
• Coordinate sophisticated domestic and international travel, itineraries, and logistics
• Prioritize meetings and requests while protecting the CEO’s time and ensuring focus on the highest-impact priorities
• Anticipate scheduling conflicts, changing needs, and potential challenges before they arise
• Prepare for meetings and ensure the CEO has the information, materials, and context needed to be successful
• Serve as a trusted liaison between the CEO, executive leadership, employees, board members, and external stakeholders
• Manage expenses, administrative workflows, and executive-level logistics with exceptional attention to detail
• Handle highly confidential and sensitive information with discretion and sound judgment
• Partner closely with the CEO to continuously improve organization, communication, and day-to-day effectiveness
• Jump in wherever needed and remain calm, resourceful, and solutions-oriented in a fast-paced environment

Ideal Candidate

• Significant experience supporting a CEO, founder, or C-level executive, ideally within a fast-paced technology or high-growth environment
• A career Executive Assistant who truly enjoys executive support and takes pride in being an indispensable partner
• Exceptional calendar management, prioritization, and organizational skills
• Highly proactive with the ability to anticipate needs rather than wait for direction
• Excellent judgment and a strong understanding of executive-level discretion and confidentiality
• Calm and polished under pressure with the ability to pivot quickly as priorities change
• Strong written and verbal communication skills and confidence interacting with senior executives and external stakeholders
• Detail-oriented, resourceful, responsive, and comfortable operating with a high degree of autonomy
• Low ego, high EQ, and a genuine service mindset
• Comfortable working in a hybrid environment and being onsite in San Jose as business needs require

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid