Job Description

The role: Executive Assistant to C-suite Executive

Location: San Francisco, CA  (Hybrid)

Compensation: $175,000 - $200,000 base salary DOE + bonus + equity

A highly regarded organization within finance is seeking an exceptional Executive Assistant to provide strategic, high-level support to a member of the C-Suite. This is a unique opportunity for a skilled and sophisticated professional who brings exceptional judgment, discretion, and an instinctive ability to anticipate needs before they arise.

The ideal candidate is tactical, highly organized, and intentional in how they build and maintain relationships. They understand that exceptional executive support extends well beyond calendar management. It requires context, foresight, sound judgment, and the ability to operate seamlessly among senior leaders, important external relationships, and competing priorities.

About the Role
The Executive Assistant will serve as a trusted partner to a C-Suite executive, bringing structure and thoughtful coordination to an exceptionally dynamic schedule. This individual will stay several steps ahead, recognize priorities without requiring extensive direction, and approach decisions with both the immediate need and broader context in mind.
Success in this role requires someone who can move fluidly between strategic priorities and tactical execution. You will know when to step in, when to hold the line, and when circumstances call for flexibility. Just as importantly, you will cultivate relationships thoughtfully and represent the executive with warmth, credibility, and impeccable professionalism.

Key Responsibilities

• Manage a complex and fluid executive calendar, proactively identifying conflicts, priorities, and opportunities to optimize the executive’s time
• Anticipate upcoming needs, deadlines, meetings, and potential challenges, resolving issues before they require executive attention
• Coordinate sophisticated domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes
• Serve as a trusted liaison with senior executives, clients, colleagues, and key external relationships, ensuring every interaction is handled thoughtfully and professionally
• Prepare for meetings by gathering relevant context, coordinating materials, and ensuring the executive is equipped with the information needed to move quickly and effectively
• Use strong judgment to prioritize inbound requests and protect the executive’s time while maintaining important relationships
• Manage highly confidential and sensitive information with exceptional discretion
• Coordinate expenses, correspondence, special projects, and other executive-level administrative needs
• Partner collaboratively with other executive assistants and internal stakeholders to coordinate schedules, meetings, events, and broader organizational priorities
• Remain composed and solutions-oriented as priorities shift, approaching unexpected challenges with resourcefulness and good judgment

Ideal Candidate

• Significant experience supporting C-Suite or similarly senior executives, ideally within banking, financial services, venture capital investment management, private equity, or another professional environment
• Exceptional judgment and discretion, with a demonstrated ability to navigate confidential and sensitive matters
• Highly anticipatory and accustomed to thinking several steps ahead rather than waiting for direction
• Tactical and resourceful, with the ability to quickly assess a situation and determine the best path forward
• Exceptionally polished communicator who can engage comfortably and credibly with senior executives and high-level external relationships
• Intentional relationship builder who understands the importance of trust, nuance, and thoughtful follow-through
• Collaborative by nature and comfortable operating within an interconnected executive support team
• Exceptional attention to detail without losing sight of the bigger picture
• Calm, adaptable, and highly capable in fast-moving environments where priorities may change with little notice
• Strong ownership mentality with a commitment to delivering an exceptionally high standard of support
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid