Job Description

The role: Executive Assistant
Location: New York, NY | 5 days onsite
Compensation: $115,000 - $140,000 base salary DOE + incredible benefits

A mission-driven, early-stage AI startup is seeking a highly capable Executive Assistant to join their growing New York team. This is an exciting opportunity for someone who thrives in entrepreneurial environments, enjoys building structure from the ground up, and is genuinely energized by wearing multiple hats. With a lean team and limited resources, they’re looking for someone resourceful, adaptable, and happy to roll up their sleeves wherever help is needed.

About the Role
The Executive Assistant will provide high-level administrative and operational support while becoming a trusted partner within a fast-moving startup environment. This won’t be a highly structured role with established processes for everything. The ideal candidate is comfortable figuring things out, creating systems where they don’t yet exist, and finding thoughtful solutions with the resources available.

You’ll manage traditional executive support responsibilities while also jumping into projects, office needs, and day-to-day operational priorities as they arise. Someone who enjoys variety, takes initiative without waiting for direction, and believes that no task is too big or too small will thrive here.

Key Responsibilities

• Manage complex calendars, scheduling, meetings, and shifting executive priorities
• Coordinate domestic and international travel, itineraries, and related logistics
• Manage expenses, meeting preparation, and administrative follow-through
• Anticipate executive needs and proactively resolve scheduling or operational challenges
• Help establish efficient processes and systems as the company continues to grow
• Jump into ad hoc projects, office needs, events, and operational priorities wherever additional support is needed
• Work effectively within a lean environment, finding creative solutions without relying on extensive resources or infrastructure
• Partner closely with the broader team and handle sensitive information with discretion

Ideal Candidate

• Previous Executive Assistant experience, ideally within a startup, technology company, or similarly fast-paced environment
• Comfortable working in an early-stage company where priorities can change quickly and processes are still being developed
• Resourceful and solutions-oriented with a strong “figure it out” mentality
• Highly organized with exceptional attention to detail and follow-through
• Proactive and comfortable taking ownership without requiring significant oversight
• Flexible, collaborative, and genuinely willing to help wherever needed
• Low ego and excited by the opportunity to wear multiple hats
• Strong written and verbal communication skills
• Interested in joining a mission-driven organization and contributing during an exciting stage of growth

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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