Job Description

The Role: Executive Assistant / Office Manager
Location: San Francisco, CA | 5 days onsite
Compensation: $150,000 - 170,000 base salary DOE + equity + benefits

A fast-growing Series A AI company is seeking a polished and highly capable Executive Assistant / Office Manager to support its Founder & CEO while helping build the operational foundation for the next phase of growth. This is a high-impact role for someone who thrives in entrepreneurial environments, enjoys creating structure from ambiguity, and can seamlessly move between executive support, office leadership, and day-to-day operations.

The ideal candidate is a self-starter with exceptional judgment, strong business acumen, and the ability to confidently interact with investors, board members, customers, and other high-profile stakeholders. This person will be a trusted partner to the Founder & CEO, ensuring priorities stay on track while fostering an organized, efficient, and welcoming office environment.

About the Role
As the Executive Assistant / Office Manager, you will serve as the operational backbone of the San Francisco headquarters. You'll manage complex executive support responsibilities while owning key office functions that help the team scale effectively. This role is perfect for someone who loves wearing multiple hats, solving problems before they arise, and playing a critical role in a company's growth journey.

Key Responsibilities

• Provide high-level executive support to the Founder & CEO, including complex calendar management, meeting coordination, and priority management
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Act as a liaison between the CEO and internal/external stakeholders, exercising professionalism and discretion at all times
• Support board meetings, investor meetings, leadership offsites, and executive-level events
• Manage confidential information and sensitive communications with sound judgment
• Own day-to-day office operations, ensuring a productive, organized, and engaging workplace experience
• Oversee office vendors, supplies, facilities coordination, and workplace services
• Partner with leadership to implement and improve operational processes as the company continues to scale
• Assist with team events, employee experiences, and company-wide initiatives
• Anticipate needs, identify operational gaps, and proactively implement solutions that improve efficiency across the organization

Ideal Candidate

• 5+ years of experience supporting senior executives, founders, or C-level leadership in a fast-paced environment
• Previous startup or high-growth company experience strongly preferred
• Comfortable operating in an evolving environment where priorities can shift quickly
• Exceptionally organized with outstanding attention to detail and follow-through
• Strong executive presence with the ability to interact confidently with investors, board members, clients, and senior leaders
• Highly resourceful, proactive, and capable of working independently
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities while maintaining a high level of professionalism
• Positive, low-ego team player who enjoys building processes and helping organizations scale
• Proficient with Google Workspace, Slack, and modern productivity tools

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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