Job Description

The role: Executive Assistant to Co-Founder & Office Manager
Location: San Francisco, CA | 5 days onsite
Compensation: $140,000 - $160,000 base salary DOE + benefits

An exciting early-stage tech and AI startup is seeking an Executive Assistant & Office Manager to join their growing San Francisco team. This is a unique opportunity for someone who thrives in a fast-moving, entrepreneurial environment and is energized by the chance to truly build a role. You’ll work closely with the Co-Founder while taking ownership of day-to-day office operations, helping create the structure, systems, and culture that will support the company as it scales.

The team is smart, collaborative, ambitious, and genuinely invested in building a great culture. This role is ideal for someone who loves being at the center of the action, anticipates what needs to happen next, and takes pride in creating an organized and welcoming environment where people can do their best work.

About the Role
As the Executive Assistant & Office Manager, you’ll balance high-level executive support with ownership of the San Francisco office experience. You’ll manage a dynamic calendar, coordinate meetings and logistics, and serve as a trusted partner to the Co-Founder while also ensuring the office runs seamlessly.

Because the company is still early in its growth, there is real opportunity to shape how things are done. Rather than stepping into rigid processes, you’ll have the autonomy to identify gaps, introduce better systems, and build thoughtful operational practices from the ground up.

Key Responsibilities

• Provide high-level administrative and organizational support to the Co-Founder, including complex calendar management, scheduling, meeting coordination, and prioritization
• Anticipate needs, proactively resolve scheduling conflicts, and help keep the Co-Founder focused on the company's highest priorities
• Coordinate travel arrangements, itineraries, expenses, and other executive logistics
• Own day-to-day office operations, including supplies, vendors, facilities, deliveries, and overall office organization
• Create and improve administrative and office processes as the company continues to grow
• Help make the office an engaging, welcoming, and highly functional environment for employees and visitors
• Coordinate team events, meetings, meals, and other culture-building initiatives
• Partner across the organization on special projects and evolving operational needs
• Handle sensitive and confidential information with a high level of discretion and judgment
• Jump in wherever needed, bringing a flexible and solutions-oriented approach to the realities of an early-stage startup

Ideal Candidate

• Previous experience supporting a founder, executive, or senior leader in a fast-paced environment
• Excited by early-stage companies and genuinely enjoys building the playbook rather than simply following one
• Highly organized with exceptional attention to detail and strong follow-through
• Proactive and anticipatory, with the ability to identify what needs to happen before being asked
• Comfortable managing competing priorities and adapting quickly as needs change
• Strong communicator with excellent judgment, professionalism, and discretion
• Resourceful, low-ego, and willing to roll up their sleeves at every level
• Energized by creating an exceptional employee and office experience
• Interested in technology, AI, and being part of a rapidly evolving company and industry
• Brings warmth, positivity, and a strong sense of ownership to their work

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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