Job Description

The Role: Executive Assistant to VPs
Location: New York City, NY – Hybrid
Compensation: $140,000–$150,000 base salary DOE + competitive benefits

A globally recognized, industry-leading technology company is seeking an Executive Assistant to support a group of senior Vice Presidents in its New York office. This is an exciting opportunity to join a beloved, name-brand organization known for its collaborative culture, innovative spirit, and commitment to employee growth and development.

Ideal for a detail-oriented and experienced Executive Assistant who genuinely enjoys the core pillars of executive support, this role offers the opportunity to focus on what you do best: expertly managing calendars, coordinating meetings, facilitating seamless travel, and ensuring executives can operate efficiently and effectively. You'll be part of a highly respected administrative team in an environment that values partnership, teamwork, and excellence.

About the Role
The Executive Assistant will serve as a trusted partner to multiple Vice Presidents, helping to manage day-to-day operations and create efficiencies across busy schedules and priorities. This is an outstanding opportunity for someone who thrives on organization, enjoys building strong relationships, and takes pride in delivering exceptional support. The company offers a stable yet innovative environment where Executive Assistants are viewed as valued business partners and critical contributors to success.

Key Responsibilities

• Manage complex and ever-changing calendars for multiple Vice Presidents
• Coordinate internal and external meetings, ensuring seamless scheduling and logistics
• Arrange domestic and international travel, including detailed itineraries and travel support
• Prepare and process expense reports in a timely and accurate manner
• Partner closely with executives and key stakeholders to streamline communications and scheduling priorities
• Coordinate team meetings, offsites, and special events as needed
• Anticipate administrative needs and proactively address scheduling conflicts or logistical challenges
• Maintain a high level of professionalism, discretion, and attention to detail in all interactions

Ideal Candidate

• 5+ years of executive support experience, preferably supporting senior leaders in a corporate environment
• Strong expertise in calendar management, meeting coordination, and travel planning
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Professional, polished, and service-oriented approach
• Strong communication skills and the ability to interact confidently with stakeholders at all levels
• Resourceful, proactive, and solutions-oriented
• Enjoys working collaboratively and contributing to a positive team culture
• Experience supporting leaders within technology or similarly fast-paced industries is a plus

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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