Job Description

The Role: Executive Assistant

Location: San Francisco, CA | Hybrid Schedule

Compensation: $145,000 - $170,000 base salary DOE

A highly regarded venture capital firm is seeking an Executive Assistant to support an executive with an intense private global travel schedule. This is a unique opportunity for someone who thrives in a high-touch support role, genuinely enjoys helping people, and loves the challenge of orchestrating flawless travel experiences. The ideal candidate is kind, resourceful, relationship-driven, and excited to become a true right hand to a busy executive.

About the Role:

This role centers on complex travel coordination and executive support for an executive whose schedule moves quickly and often changes at a moment's notice. The Executive Assistant will be responsible for managing every aspect of domestic and international travel while ensuring the executive remains focused on investors, founders, and strategic priorities.

Key Responsibilities:

• Coordinate highly complex domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and detailed itineraries. Private travel experience required. 
• Manage real-time travel changes, cancellations, and last-minute adjustments with professionalism and urgency
• Coordinate calendars, meetings, and scheduling across multiple time zones
• Serve as a trusted partner, anticipating needs and proactively solving problems before they arise
• Handle expense reports, travel budgets, and related administrative tasks
• Assist with investor meetings, conferences, offsites, and special events
• Build strong relationships with vendors, travel partners, portfolio companies, and internal stakeholders
• Support a variety of personal and professional administrative responsibilities with discretion and confidentiality

Ideal Candidate:

• Previous experience in executive support with significant travel coordination responsibilities
• Proven ability to manage complex and ever-changing travel schedules
• Warm, personable, and genuinely enjoys building relationships with people
• Team player with a collaborative, no-ego approach
• Highly organized with exceptional attention to detail
• Resourceful problem solver who remains calm under pressure
• Ambitious, proactive, and eager to learn and grow within a venture capital environment
• Strong communication skills and excellent judgment
• Comfortable operating in a fast-paced, high-expectation setting
• Willing and excited to travel extensively alongside the executive, including frequent domestic and international travel as business needs require

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid