Job Description

Job Title: Executive Assistant to Founder

Location: Remote (Nashville, TN Area)

Position Overview:
We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing day-to-day operations. This role requires a self-motivated individual with a strong background in executive support, excellent time management skills, and the ability to work independently. The ideal candidate will have a deep understanding of G-Suite and QuickBooks, experience in payroll and sales tax remittance, and the ability to manage both administrative and operational tasks, as well as project management responsibilities.

Though primarily remote, this position requires proximity to the Nashville area for occasional in-person events and meetings.

Key Responsibilities:

• Calendar Management: Coordinate and manage scheduling, meetings, and appointments for the Founder.
• Email Triage: Monitor, prioritize, and respond to emails on behalf of the Founder.
• Office Operations: Manage day-to-day office functions remotely, including invoice processing, vendor communications, and office supplies.
• Financial Support: Handle payroll processing, sales tax remittance, and invoicing through QuickBooks.
• Project Management: Oversee and track various projects, ensuring timely completion and effective coordination across teams.
• Event Coordination: Assist in planning and attending occasional in-person events in the Nashville area.
• Benefits Administration: Oversee benefits including healthcare and 401K administration.
• General Administrative Support: Provide additional support as needed to ensure smooth operations across the business.

Qualifications:

• 3+ years of experience supporting a C-level executive or Founder.
• Proficiency with G-Suite and QuickBooks.
• Experience with payroll, invoicing, and sales tax remittance.
• Strong project management skills with the ability to manage multiple priorities.
• Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.
• Excellent written and verbal communication skills.
• Remote work experience and ability to be highly self-directed.
• Availability to attend occasional in-person meetings and events in Nashville.
• Preferred: Experience or knowledge in the marine industry.

Benefits:

• Remote work flexibility (Nashville area required for occasional events).
• Competitive salary.
• Healthcare and 401K benefits.

This role offers the unique opportunity to work closely with the Founder of an innovative business while maintaining flexibility and autonomy in your work. If you are detail-oriented, skilled in executive support, and excited about being part of a growing company, we encourage you to apply.