Job Description

We are looking for a dedicated, very organized, detail oriented, confident, and enthusiastic Executive Admin with excellent interpersonal skills and positive attitude. Our ideal candidate is professional, proactive, seeks to achieve administrative excellence and continues to think about ways to improve support to be more productive. The individual will work in Nashville and work directly with two SVPs in different regions to support their administrative servicing needs.

Specific responsibilities include but are not limited to:

Providing proactive, thoughtful, high quality service

Interact with senior leaders and other administrative professionals throughout the firm

Multitasking efficiently, managing multiple calendars and requests with the ability to prioritize accordingly

Calendaring such as scheduling calls/meetings across multiple parties (internally/externally) and helping leaders organize such events

Booking travel with our appointed agency

Providing materials and additional information to internal clients as follow-up to meetings/events

Printing and preparing additional materials for internal/external meetings

Entering expenses on behalf of the team which as a delegate, may include approving expense reports on behalf of senior leaders

Provide or coordinate general support to visitors

Coordinating conference calls (Webinars/Zoom) with internal groups

Managing the needs of the offices such as ordering supplies, liaising with facilities, etc.

Routing internal approvals for check requests

Assisting with Power Point presentations

What We’re Looking For:

An Associate’s degree in business administration or higher

At least 5 years’ experience in an Administrative Assistant, Executive Admin or Secretary in a professional capacity

Strong written and verbal skills

Attention to detail

Professional, personable, demonstrate solid judgement, attention to detail and responsible in manner

Organized, thorough, and conscientious. Establishes priorities, ability to multi-task and follows through on tasks to completion

Demonstrate discretion and confidentiality

Past experience working with Global regions preferred

Ability to work independently and cooperatively in a team setting

Proficient in the use of typical office desktop packages, such as Outlook, Word, Excel PowerPoint is essential for this role