Job Description

Job Title: Warehouse & Facilities Manager
Status: Full-time
Department: Operations
Position reports to: Chief Information & Operations Officer

Job Summary
The Warehouse & Facilities Manager supervises, directs, and monitors facility and property
maintenance, ensures compliance with regulatory agencies such as OSHA and the EPA.
Purchase, maintain inventory of supplies and tools, manage all leased properties, and
oversee fleet vehicle care and maintenance. They will also oversee the daily operations of
all warehouse functions including shipping, receiving, storage, inventory management, staff
management, maintenance and safety.

Essential Duties & Responsibilities

• Schedule, assign, and perform duties in carpentry, electrical, painting, plumbing,

HVAC, roofing, and security. Responsible for monitoring landscaping, office
furniture, janitorial, housekeeping, and security performance. Inspect buildings and
equipment for repair and maintenance requirements.

• Respond to emergency facility requests. Assist in the development and

management of capital budget.

• Ensure accurate collection of all maintenance and work order records. Maintain a

variety of records and prepare reports for management review. Responsible for all
equipment preventive maintenance. Supports safety program to ensure OSHA
standards are met. Maintain facility cleanliness initiatives in accordance with company standards.

• Manage all leased properties as the primary point of contact for company or

Work with Real Estate agents to prepare, market,
and show properties. Coordinate with external vendors to ensure all equipment is
operational. Oversee and manage all federal and state mandates regarding proper
safety protocols in the workplace.

• Responsible for safety and security policies including building physical security

plan, coordination of building fire drills, exit plan, security coverage, coordination
with local responders, attend security related meetings as needed internally. Develop training programs to train employees on EH&S
policies, procedures, and regulations.

• Assist in the design and development of facility improvements and renovations.

Perform routine EH&S Audits and maintain performance metrics and provide
guidance and recommendations to leadership on activities for improvement.

• Supervise warehouse operations ensuring efficiency, on-time shipments, quality,

and a safe working environment. Maintain 100% accuracy with customer deliveries.
Coordinate delivery trucks for local and regional deliveries. Develop shipping
processes that meet the unique requirements of the customer. Optimize shipping
and delivery operations through the development and management of key metrics.

• Receive deliveries and freight from various vendors and utilize the Warehouse

Management System to store material in accordance with established procedures.
This also includes repackaging of products found to be in damaged cartons, re
stacking and organization of pallets, and continuous optimum organization of all
racks, staging lanes and aisle-ways.

• Cooperate with Quality to establish and enforce quality standards and require

compliance from all warehouse personnel daily. Collaborate with others to
establish and maintain a high level of morale within the facility and throughout the
company by promoting a teamwork environment.

• Maintain accurate inventory by organizing storage area, conducting physical

counts, and reconciling variances. Maintain inventory locator system. Ensure the
optimal utilization of space through warehouse consolidation. Incorporate all
requirements regarding rotation of inventory, LIFO/FIFO, obsolescence, and shelf
life.

• Observe health and safety regulations; maintain the warehouse in a clean, safe and

orderly condition.

• Assist management in establishing warehouse standards and procedures; advise of

budget-related needs; assist in the bid process for various supplies as required.
Supervisor Responsibilities
Direct supervision of Personal Trainer and Shipping & Receiving Clerk.
Work Environment
Monday – Friday onsite. Environmental condition
of an office warehouse with minimal exposure to external weather conditions.
Security/Facility concerns would require 24/7 availability if needed.
Physical Demands
The employee must occasionally lift and/or move up to 25 pounds. While performing the
duties of this job, the employee is regularly required to sit for extended periods. The
employee is frequently required to speak, hear, and understand. The employee is required
to stand, walk, drive, and use hands and feet.

QUALIFICATIONS

Education / Experience

• Bachelor's degree or equivalent experience, training and/or maintenance

certifications/licenses.

• Three years of experience in maintenance, and a minimum of 1+ years’ supervisory

experience in a general office environment.

• Bachelor’s degree in engineering, or technical field is preferred

Abilities / Skills

• Maintenance - Advanced
• Facilities management - Advanced
• Utilities - Intermediate
• Negotiation - Intermediate
• Communication - Advanced
• Electrical, carpentry, plumbing - Intermediate
• Leasing / real estate - Beginner
• Analytical - Beginner
• Written communication - Intermediate
• Project management - Intermediate
• Construction - Intermediate
• Leadership - Intermediate
• Shipping / receiving – Intermediate
• Inventory – Intermediate
• Environmental, Health & Safety - Intermediate

Equipment Proficiency

• Microsoft Office Suite, and video conferencing platforms (Zoom and/or Teams).
• Security systems, HVAC, plumbing, and lighting / electrical systems.
• Warehouse material handling equipment i.e. Pallet Jacks, Forklift, etc.
• Business ERP system and NetSuite experience are preferred.
• Leverage approved company AI tools and resources to boost productivity,

streamline workflows, and improve deliverable quality and efficiency, while
maintaining accuracy, data privacy, ethical use, and full compliance with company
policies and standards.

• Share AI ideas and best practices by proposing and piloting new use cases, giving

feedback on company AI tools, documenting results, and coaching teammates to
drive continuous improvement.
Quality & Compliance
Expected to support and uphold the organization’s Quality Management System (QMS).

• Understanding QMS responsibilities to support compliance and quality

standards.

• Making customer-focused, quality-driven decisions.
• Following document control practices and using current, approved documents.