Job Description

Commercial Loan Documentation Specialist

Job Summary:

Applies advanced knowledge to ensure complex commercial loans are documented accurately, efficiently, and timely in accordance with credit approval, bank policy, and regulatory requirements. Proactively identifies potential issues that may affect loan closing. Coordinates workflow, documentation, collateral perfection, and exception tracking. Provides quality service to our client's loan customers. Performs additional duties as assigned.

Primary Responsibilities / Job Duties:

• Provide technical, functional, and operational expertise and guidance in documenting various commercial loan types to accurately evidence loan terms and perfect security interests.

• Utilize the bank’s loan platform system to generate required loan documents such as promissory notes, deeds/mortgages, security agreements, and mandatory regulatory disclosures.

• Confirm data entered in the system matches terms of loan approval package; ensure organizational documents reflect proper signatory authority for legal entity borrowers; review preliminary title work to ensure clear final title; manage collateral lien perfection; verify adequacy of collateral insurance coverage.

• Upload and fund loans on the core data system; process disbursements.

• Scan and index loan documents to Synergy imaging system; set up loan files upon receipt of collateral and closed loan documentation from branches.

• Maintain and monitor tickler systems for tracking real estate title policies, recorded deeds/mortgages, UCCs, vehicle titles, insurance policies, annual financial statements, covenant testing, and other requirements.

• Perform daily loan servicing functions, including loan settlement, payment processing, account maintenance, customer inquiries, and other tasks.

• Monitor daily loan payoff report; prepare payoff letters; obtain lender approval and confirmation for collateral release; processes lien releases and cancellations.

• Participate in and complete all required compliance training, including BSA/AML, as well as other internal and external training programs.

• Participate in training new teammates to increase overall knowledge, expertise, and productivity.

• Perform additional duties as assigned.

Position Requirements:

• Knowledge of Jack Henry / OnBoard Loans platform system highly desired
• Minimum of five years prior commercial loan processing experience required
• High school diploma or equivalent required; Bachelor’s degree preferred
• Ability to operate bank software programs and standard office equipment; proficient typing skills
• Effective communication skills, both written and oral
• Strong time management and organization skills

• Self-directed with attention to detail
• Interpersonal skills necessary to professionally interact with customers, lending personnel, and third parties
• Ability to multi-task and routinely maintain a positive attitude
• Ability to work cooperatively in a team environment

Working Environment / Physical Demands:

Work is performed in a professional office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. May require the ability to lift files, bend, reach, walk or maneuver around the bank. Must be able to lift up to 25 pounds at times.

Disclaimer:

This position description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job; it is intended to be an accurate reflection of those principal job elements essential to the job.

Federal Contractor – Equal Opportunity Employer M/F/Disabled/Vets