Job Description

Job Title: Assistant Property Manager
Reporting To: General Manager
Industry: Commercial Real Estate / Property Management
Job Type: 12-18 Month Contract, On-Site

Overview:

Our client, a leading commercial property management firm, is seeking a proactive and detail-oriented Assistant Property Manager to support operations at a Class-A commercial property. This role requires a hands-on professional with strong organizational skills and a passion for delivering exceptional tenant service and operational efficiency.

Responsibilities:

• Support daily operations of the property, including janitorial, life-safety, engineering, site services, and maintenance functions, in alignment with internal policies and client expectations.

• Manage and maintain the Angus Anywhere Tenant Request Portal: monitor requests, dispatch work orders, follow up on completions, and produce monthly chargeback reports.

• Conduct regular inspections of the property’s interior and exterior areas; promptly address deficiencies or escalate issues to Operations and General Management.

• Collaborate with Building Operations to ensure the Building Energy Management System operates optimally, working alongside third-party consultants.

• Act as a back-up to the Property Administrator for invoice processing in Nexus, ensuring accurate coding and cost allocations, and maintaining logs for contracts and capital expenditures.

• Assist with rent cheque deposits and financial entries in JDE (e.g., applying rent, posting deposits), and support tenant account reconciliation and AR collections.

• Draft and distribute tenant communications in coordination with the General Manager, aligned with company branding and client directives.

• Maintain and update service contracts: tendering, reviewing pricing, and verifying invoices.

• Assist in preparing quarterly property management reports, including financial variance analysis and stacking plans.

• Conduct monthly janitorial inspections with service providers; document and follow up on deficiencies in the Hallmark Quality Orange system.

• Coordinate applications for industry awards such as BOMA and CREST.

• Ensure high standards of tenant engagement and service delivery; proactively address tenant concerns and track KPIs such as response times.

• Support environmental compliance in accordance with legislation and corporate best practices.

• Monitor tenant/vendor insurance compliance and coordinate insurance claims.

• Contribute to annual operating budget development, reforecasting, and capital planning including multi-year facility improvement initiatives.

• Support additional administrative and property management tasks as required by the General Manager.

Qualifications:

• 2+ years of experience in commercial property or real estate management.

• Strong knowledge of property management systems such as Angus Anywhere, Nexus, and JDE.

• Excellent communication and organizational skills with an ability to prioritize and multi-task in a dynamic environment.

• Strong proficiency in Microsoft Excel; experience with financial reporting and variance analysis is an asset.

• Familiarity with building systems, service contracts, and tenant engagement strategies.

• Ability to work collaboratively across teams and with third-party vendors/consultants.

Why Join?

This is a great opportunity to join a reputable real estate firm and contribute meaningfully to a Class-A commercial asset. You’ll gain hands-on experience across multiple aspects of property management, from operations to finance and tenant relations, while working with a supportive and forward-thinking leadership team.

At Leap Recruitment Partners, we are committed to creating inclusive opportunities. We encourage applicants from all backgrounds to apply, including individuals who identify as BIPOC, Indigenous, 2SLGBTQIA+, persons with disabilities, and newcomers to Canada.