Job Description

The payroll manager will oversee Association payroll system administration/processing, client issues and manages the payroll team.

Position Summary:

Duties include collaborating with human resources, accounting and corporate finance departments, directing and supervising/developing payroll staff and ensuring efficient payroll processing. Also completing reports, maintaining records and setting up associations in the system. Provides consultation to clients and managing a variety of HR/Payroll related areas to ensure compliance and minimize risk and liability. Ensures compliance with IRS, FLSA, workers compensation, state, local, and agency regulations and reporting requirements.

Essential Functions and Duties:

• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and checking changes in exemptions, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares and reconciles reports by compiling summaries of earnings, taxes, deductions and net wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests to Clients.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains payroll staff by recruiting, orienting, developing and training employees.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Activate Unemployment Insurance Accounts
• Assist on the Tax Notices
• Transfer Unemployment Login
• Setup New Accounts –update login info
• Bank Reconciliation for Payroll bank accounts
• Oversee Check Reconciliation
• Check the AOAO Email and resolve inquiries
• Facilitate stale check research, letters and follow-up and resolve
• Contributes to team effort by accomplishing related results as needed.
• New Client set up in Paycor
• Process the transition of a Terminating Project to Paycor and to the New Agent.
• Assist the Client’s Auditor for inquiries on payroll related matters.
• Generate ending and beginning of the month reporting that needs to be submitted to Corporate Accounting
• Facilitate payroll team meetings
• Review and approve manual check/off cycle payments and transfer

QUALIFICATIONS

EDUCATION and/or EXPERIENCE

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or three to four years of related experience and/or training; or equivalent combination of education and experience. Minimum of 3 years of supervisor/management experience in payroll environment.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with viabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER QUALIFICATIONS

Knowledge in the use of PC applications, calculators, and printers useful