Job Description

Duties and Responsibilities:

• Responsible for full-cycle accounting including maintaining the financial books/records of the company as required by the CPA.
• Manage administrative office staff, including accounts receivable, collections, payroll, filing, etc.
• Manage payroll and process payroll for salary employees including payroll taxes, direct deposit and funds transfers.
• Process accounts payable, invoices, weekly check runs/payments and deposits.
• Prepare financial reports – cash balance, job cost and WIP.
• Process & ensuring correct and punctual monthly, quarterly and year end filings and closing docs.
• Reconcile bank accounts, and general ledgers, bank deposits, credit card processing, posting payments, cash balance reports, journal entries, track assets and depreciation.
• Compile and provide financial and payroll information to CPA for monthly financial statements, YE closing and WIP.
• Submit monthly labor reports to various Union agencies.
• HUD reporting.
• Manage organizing and filing of company docs and records.
• Process G.E. tax, State and Federal taxes, WC insurance, and make payments.
• Process year-end filings and statements, W-2s and 1099s.
• Process insurance claims, including wrap-up insurance enrollment and claims.
• Process certain ESOP and 401(k) plans administrative tasks, and work with the third-party administrator (TPA).
• Maintain adherence to federal, state, and local legal requirements by keeping up to date on them, filing reports, and advising management on needed actions.
• Track fixed assets and preparing depreciation schedules.
• Carefully file documents to preserve historical records.
• Process credit apps, SAM registration and pre-qualification.
• Assist in annual audits, and other tasks that may be required.
• Assist with planning and running annual Christmas party and other company functions as they arise. 
• Procure office machines and supplies.
• Human Resources: Process new and terminated employees including new employee orientation, hand book updates, etc.
• Coordinate enrollment of new qualified employees into company benefits.
• Unemployment processing and claims.
• Update company policies and completing paperwork.
• I-9, EEO compliance, OSHA record keeping and reporting,

Note: This list cover most regular and occasional task/responsibilities but is not all inclusive and it does not fully detail each duty/task. There will be other tasks that may arise as directed by the President or VP.

Knowledge, Experience, Skills and Abilities:

• Extensive experience in full-charge bookkeeping, GAAP accounting, job costing, WIP, bank reconciliation, certified payroll, for a union construction company.
• Knowledge/experience and able to manage an office staff of 5 or more.
• Knowledge of related Federal & State laws.
• Competence with financial data analysis and report generation that is prompt and accurate.
• Strong written and verbal communications skills; exceptional organizational skills; very accurate and productive; works well under pressure; meet deadlines; able to multi-task; efficient, creative and seeks to improve; ability to work independently and as a team.
• Proficient with use of PC, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), pdf software, and data entry.
• Knowledge and experience with ESOP & 401(k).
• College degree in accounting or business preferred but will consider a highly qualified/experienced individual.
• ComputerEase software knowledge/experience a plus.
• Have outstanding organizational and multitasking skills, and able to adapt and thrive in changing or challenging times.