Job Description

Legal and Bookkeeping Administrative Assistant

Job #: 17144
Job Type: Full-Time, Permanent
Location: Toronto
Salary: $45,000 - $55,000
Remote Flexibility: Hybrid Remote Flexibility

Client Profile

Our client, a growing law firm, is seeking a highly organized and tech-savvy Legal Administrative Assistant to join their team!

This is an excellent opportunity for a motivated individual who enjoys variety in their work and wants to play an important role in the day-to-day operations of a busy law firm. The successful candidate will gain exposure to legal administration, client services and bookkeeping while working closely with the Office Manager.

With exciting growth ahead, this is a great opportunity to join a firm at the ground level and grow alongside the team!

Duties & Responsibilities

• Manage front desk operations, including incoming calls, greeting visitors and coordinating meeting rooms;

• Open, maintain and close client files, ensuring accurate and organized records;

• Handle filing, scanning, document management and general administrative tasks;

• Assist with client intake and onboarding processes;

• Support bookkeeping functions, including data entry, expense tracking and billing;

• Liaise with vendors and assist with daily office coordination;

• Maintain electronic and physical filing systems;

• Provide ongoing administrative support to the Office Manager and legal team.

Requirements

• Previous legal administrative or office administration experience preferred;

• Familiarity with Soluno, PCLaw or similar legal accounting software an asset;

• Experience with Filevine or other legal practice management systems an asset;

• Excellent technical skills with the ability to learn new software quickly;

• Exceptional organizational skills and attention to detail;

• Professional communication and interpersonal skills;

• Ability to multitask, prioritize responsibilities and work in a fast-paced environment;

• Proactive, adaptable and comfortable taking initiative;

• Ability to work independently and collaboratively within a growing team.

HOW TO APPLY

Kindly email your resume to reception@kentlegal.com, and quote Opportunity #17144 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.

Thank you for your interest! Only qualified candidates will be contacted.