Job Description

Commercial Real Estate Legal Assistant

Job #: 17140
Job Type: Full-Time, Permanent
Location: Toronto, ON
Salary: $68,000
Benefits: Comprehensive benefits package
Remote Flexibility: Hybrid Remote Flexibility

Client Profile

Our client, a leading national Canadian law firm located in downtown Toronto, is seeking an experienced Commercial Real Estate Legal Administrative Assistant to join their team!

This is an excellent opportunity to work alongside a team of accomplished legal professionals at a highly respected firm known for its collaborative culture, commitment to professional development, and excellent resources and training.

The firm offers a supportive work environment, ongoing mentorship, career development opportunities, and hybrid remote flexibility starting from day one!

Duties & Responsibilities

• Provide administrative and legal support to multiple legal professionals within a busy Commercial Real Estate practice;

• Assist with commercial real estate transactions, including financing, acquisitions, and dispositions;

• Prepare correspondence, financing and conveyancing documents, and reports using precedents;

• Prepare off-title enquiries using Contract Express and HighQ;

• Draft documents, retrieve PINs and instruments, and conduct sub-searches using Teraview;

• Assist with preparing, compiling, and tracking closing books;

• Manage electronic files, organize documents, and maintain deadlines and reminder systems;

• Assist with billing, docketing, expenses, file opening, and general accounting administration;

• Coordinate calendars, meetings, travel arrangements, and conference registrations;

• Maintain client information and assist with business development tracking; and

• Provide general administrative and practice management support as required.

Requirements

• Legal Assistant or Office Administration Diploma;

• 3–7 years of experience supporting legal professionals in Commercial Real Estate;

• Experience with commercial real estate financing, acquisitions, and dispositions;

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Adobe Acrobat Pro;

• Experience with Teraview required;

• Experience with iManage, Intapp, 3E, or comparable legal software;

• Excellent organizational, communication, and time management skills;

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment;

• Detail-oriented, proactive, and committed to delivering excellent client service; and

• Comfortable learning new technologies and working collaboratively within a team.

HOW TO APPLY

Kindly email your  resume to reception@kentlegal.com, and quote Opportunity #17140 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be contacted.