Job Description

Legal and Accounting Assistant

Job #: 17134
Job Type: Full-Time, Permanent
Location: Toronto
Salary: $50,000 - $55,000
Benefits: Comprehensive benefits package
Remote Flexibility: Hybrid Remote Flexibility

Our client, a well-established Toronto law firm, is seeking a Legal and Accounting Assistant to join their team. This unique hybrid position combines day-to-day legal administrative support with bookkeeping and accounting responsibilities.

The ideal candidate is highly organized, detail-oriented and comfortable moving between accounting functions and general legal administration. This is an excellent opportunity for someone who enjoys variety in their work and wants to play an important role in the day-to-day operations of a busy law firm.

Duties & Responsibilities

Legal Administration

• Provide general administrative support to lawyers and other members of the firm;
• Prepare, revise, format and proofread correspondence and legal documents;
• Open, maintain and close client and matter files;
• Maintain organized electronic and physical client records;
• Assist with client intake and ensure information is accurately entered into firm systems;
• Manage calendars, appointments, meetings and deadline reminders as required;
• Assist with document scanning, saving, filing and electronic file management;
• Prepare correspondence and communicate professionally with clients and other external contacts;
• Manage incoming emails and assist with general office correspondence; and
• Provide additional administrative and operational support to the Office Manager and legal team as required.

Accounting & Bookkeeping

• Record daily receipts, deposits, payments and banking transactions;
• Process accounts payable, including invoices, payment requests and supporting documentation;
• Maintain accounts receivable records, apply client payments and assist with outstanding account follow-up;
• Record trust receipts, payments and transfers in accordance with firm procedures and applicable requirements;
• Reconcile bank, trust and credit card accounts and investigate discrepancies;
• Maintain accurate client and matter accounting records within the firm’s practice management system;
• Assist with monthly reporting, financial schedules and year-end requests;
• Maintain organized and accurate accounting records and supporting documentation;
• Respond to accounting inquiries from lawyers and staff and escalate unusual transactions to the Office Manager; and
• Assist with billing and other accounting-related administrative tasks as required.

Requirements

• Law clerk Diploma or Diploma in bookkeeping, accounting or a related field, or equivalent practical experience;
• Previous bookkeeping experience, preferably within a law firm or professional services environment;
• Experience with accounts payable, accounts receivable, bank reconciliations and month-end procedures;
• Previous legal administrative experience or familiarity with a law firm environment considered an asset;
• Strong Excel skills, including formulas, sorting, filtering and reviewing spreadsheets for accuracy;
• Proficiency with Outlook, including the ability to manage a shared accounting mailbox;
• Experience with PCLaw or a similar legal accounting system considered an asset;
• Familiarity with Law Society of Ontario trust accounting requirements preferred;
• Proficiency with Microsoft Office and the ability to learn new software and practice management systems;
• Excellent attention to detail, accuracy and organizational skills;
• Ability to prioritize competing administrative and accounting responsibilities and meet deadlines;

HOW TO APPLY:

Kindly email your resume to reception@kentlegal.com, and quote Opportunity #17134 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.