Job Description

Executive Assistant / Legal Assistant
Job #: 17074
Job Type: Full-Time, Permanent
Location: Toronto, ON (Financial District)
Salary: Competitive 
Remote Flexibility: Hybrid Remote 

Our client is a highly regarded boutique law firm located in Toronto’s financial district. Known for its focused practice and exceptional reputation, the firm specializes in complex commercial disputes and restructuring matters. Acting for a sophisticated client base that includes financial institutions, regulatory bodies, publicly traded companies, and senior corporate executives, the firm is recognized for handling high-profile and challenging mandates both nationally and internationally.

The firm is seeking an experienced Executive Assistant / Legal Assistant to provide high-level administrative and legal support in a dynamic and fast-paced professional environment.

Duties & Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and proofread correspondence, legal documents, reports, and presentations
• Manage confidential information with discretion and professionalism
• Coordinate meetings, agendas, and follow-up action items
• Maintain and organize electronic and physical files
• Liaise with clients, lawyers, business contacts, and other stakeholders
• Assist with legal document management and administrative processes
• Monitor deadlines and ensure timely completion of assignments
• Support special projects and other administrative initiatives as required

Requirements

• Minimum 3 years of experience as an Executive Assistant, Legal Assistant, or in a similar senior administrative role
• Experience within a law firm environment is strongly preferred
• Excellent organizational and time-management skills
• Strong verbal and written communication abilities
• Advanced proficiency with Microsoft Office Suite
• Ability to manage multiple priorities and work independently
• Professional demeanor and strong interpersonal skills
• Exceptional attention to detail and discretion

HOW TO APPLY

Kindly email your resume to reception@kentlegal.com, and quote Opportunity #17074 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.