Job Description

Corporate Legal Executive Assistant

Job # 17071

Job Type Full-Time, Permanent

Location Toronto, ON

Salary $85,000

Benefits Excellent Benefits

Remote Flexibility Hybrid Remote Flexibility

Client Profile

Our client, a top-tier Toronto law firm, is currently seeking a Corporate Legal Executive Assistant to join its growing team. This highly regarded firm specializes exclusively in tax law and is recognized for its exceptional workplace culture, collaborative environment, and commitment to professional development. Conveniently located in Toronto's Financial District, the firm offers an excellent opportunity for a motivated legal professional looking to advance their career.

Duties & Responsibilities

• Provide executive-level support, including managing complex calendars, coordinating meetings, appointments, and travel arrangements
• Act as a liaison between lawyers, clients, and external stakeholders
• Prepare, draft, revise, proofread, and transcribe correspondence, legal documents, and other communications
• Prepare engagement letters and client correspondence
• Organize, open, maintain, and close client files
• Manage electronic document organization within the firm's document management system
• Assist with corporate legal operations, including maintaining corporate databases and ensuring accurate record keeping
• Prepare closing books and other transactional documentation
• Coordinate web meetings and other client-facing events
• Prepare and deliver monthly invoices, oversee lawyer billings, post dockets, and follow up on outstanding accounts
• Prepare internal and external communications, including letters, emails, and memoranda
• Manage physical and electronic file preparation and maintenance
• Assist with digital filing and document management processes
• Perform additional administrative and legal support duties as assigned

Requirements

• Minimum 2 years of experience as a Corporate Legal Assistant or Executive Assistant within a legal environment
• Successful completion of a Legal Assistant, Law Clerk, Paralegal, or Business Administration diploma program
• Experience working in a corporate legal department or prominent law firm is considered an asset
• Corporate law experience is preferred but not required
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience with DocuSign, document management systems, and MinuteBox
• Experience with Aderant accounting software is considered an asset
• Strong understanding of billing processes, legal document preparation, and file management
• Excellent verbal and written communication skills
• Exceptional organizational, time-management, and multitasking abilities
• Ability to maintain professionalism, confidentiality, and discretion at all times
• Strong attention to detail and ability to work independently in a fast-paced environment

HOW TO APPLY

Kindly email your resume to reception@kentlegal.com, and quote Opportunity #17071 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.