Real Estate Assistant
Job #17050
Job Type: Full-time, Permanent
Location: Toronto, ON
Salary: Competitive
Benefits: Excellent benefits package
Remote Flexibility: Hybrid work arrangement available

Our client, a well-established law firm located in downtown Toronto, is seeking a highly organized and detail-oriented Real Estate Assistant to join their busy team. This position offers the opportunity to work closely with lawyers on a variety of commercial real estate matters while also providing administrative and billing support.

Duties & Responsibilities

Real Estate Support

• Assist with commercial real estate transactions
• Review and edit legal documents including purchase and sale agreements, leases, and security documents
• Prepare and manage digital closing books
• Support due diligence by preparing related summaries
• Prepare and revise closing documents, requisition letters, and reporting letters
• Facilitate mortgage discharges and renewal documentation and coordinate with financial institutions
• Assist with commercial leasing matters including lease renewals and amendments
• Edit documents including correspondence, letters, memos, and emails
• Open and maintain files and enter file data
• Enter client information into the CRM and assist with lawyers’ business development activity tracking
• Prepare cheque requisitions, wire forms, and internal forms
• Draft and proofread correspondence, agreements, and other documents
• Maintain lawyers’ calendars, schedule meetings, arrange travel, and manage client contact databases
• Answer and direct phone calls, respond to client inquiries, and manage correspondence routing
• Perform general office duties including scanning, photocopying, billing, docketing, and expense management
• Provide coverage for other team members during absences or busy periods
• Organize client functions and events
• Enter and revise time dockets, prepare pre-bills, and finalize invoices
• Assist in managing lawyers’ practices including document organization, meeting coordination, and deadline tracking for active files and closing lists

Requirements

• Previous experience as a Real Estate Legal Assistant in a law firm environment
• Strong knowledge of commercial real estate transactions and documentation
• Excellent proofreading and document editing skills
• Proficiency with Microsoft Office and legal software applications
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Professional, detail-oriented, and client-service focused

HOW TO APPLY

Kindly email your resume to reception@kentlegal.com, and quote Opportunity #17050 in the subject line of your email.

If you are already registered with Kent Legal, please contact your recruitment consultant.