Job Description

Job Title: Legal Assistant – Labour & Employment
Job #: 17011
Job Type: Full-Time, Permanent
Location: Not specified
Salary: $60,000– $63,000
Remote Flexibility: Hybrid Remote Flexibility 

Our Client

Our client is seeking an experienced Legal Assistant to support lawyers in a busy Labour and Employment practice. This position is ideal for a detail-oriented professional with strong knowledge of labour board procedures and the ability to manage multiple priorities in a fast-paced legal environment.

Duties & Responsibilities

• Draft, format, proofread, and finalize legal documents and correspondence

• Perform transcription and ensure compliance with legal procedures and tribunal rules

• Prepare and coordinate service and filing of materials before boards and administrative tribunals, including the Ontario Labour Relations Board, Grievance Settlement Board, and Human Rights Tribunal of Ontario

• Maintain organized filing and tickler systems, including confidential records

• Manage file openings and closures, including storage coordination

• Handle routine correspondence and follow-ups as required

• Coordinate meetings, hearings, arbitrations, and tribunal appearances

• Maintain lawyers’ calendars, deadlines, limitation periods, and key dates

• Review incoming communications and diarize critical dates

• Enter daily dockets and assist with billing, pre-bills, WIP, and file status reports

• Prepare invoices and expense reports in accordance with firm policies

• Arrange travel accommodations as needed

• Provide overflow support to other lawyers when required

Requirements

• 3–5 years of legal assistant experience, preferably in Labour & Employment Law

• Strong understanding of labour board procedures and limitation periods

• Legal administration training or equivalent experience

• Excellent written and verbal communication skills with strong proofreading ability

• Professional, client-focused demeanor with the ability to manage confidential information

• Highly organized with strong multitasking and deadline management skills

• Ability to work independently and collaboratively in a team environment

• Keyboarding speed of 55+ wpm

• Proficiency with MS Word, Excel, PowerPoint, and Adobe Pro

• Experience with document management and billing systems (e.g., NetDocuments, Soluno, Tikit) considered an asset

HOW TO APPLY

Kindly forward your resume to reception@kentlegal.com and quote Job #17011 in the subject line.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.