Job Description
Document Specialist
Job #: 17002
Job Type: Full-Time, Permanent
Location: Toronto, ON
Salary: $80,000
Remote Flexibility: Hybrid Remote flexibility
Our client is seeking a highly motivated and team-oriented Document Specialist to join their Toronto office. This role provides firm-wide document production and formatting support to legal professionals and support staff. The successful candidate will bring advanced document-processing expertise, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.
Duties & Responsibilities
Create, edit, format, and produce a wide range of legal and business documents using copy typing, scanning, and other document-production methods
Prepare and format documents by converting styles, performing mail merges, inserting media into presentations, creating indexes, and developing tables in Microsoft Word and Excel
Create and format PowerPoint presentations, PDFs, Excel spreadsheets, diagrams, organizational charts, and graphics-based documents
Proofread and review documents to ensure compliance with internal standards, including consistency in formatting, spelling, grammar, clarity, and flow
Blackline documents for comparison purposes and accurately implement required revisions
Create, format, and proofread large-scale reports, ensuring consistency throughout lengthy and complex documents
Collaborate closely with professionals to understand document precedents, formatting requirements, and individual style preferences
Apply advanced word-processing skills to produce complex legal and business documents with a high level of accuracy and professionalism
Manage and prioritize multiple requests and competing deadlines, clearly communicating timelines and expectations
Provide document-production support to Legal Assistants as needed, including assistance with workload overflow and training on basic document tasks
Perform other related duties as assigned
Requirements
College certificate or diploma in Office Administration, Legal Studies, or a related field
Minimum of three (3) years of experience in a professional environment with a primary focus on document production
Experience in a professional services or legal environment, including familiarity with legal terminology, is an asset
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe applications
Experience creating organizational charts or corporate structures is an asset
Experience working with financial charts and graphs in Excel is an asset
Experience developing professional presentations for internal and external audiences in accordance with branding and formatting standards is an asset
Strong interpersonal and communication skills, with the ability to interact professionally at all levels of an organization
Highly organized with exceptional attention to detail and strong proofreading skills
Ability to work independently and confidently while managing competing priorities