Job Description

Job Title: Corporate/Executive Assistant
Job Number: 16945
Location: Toronto
Job Type: Full-Time, Permanent
Salary: $80,000
Remote Flexibility: Hybrid Remote Flexibility

Our client, a leading international law firm, is seeking a skilled Corporate/Executive Assistant to join their Toronto office. This role supports two Partners with busy practices in Business Law, offering the opportunity to contribute to a collaborative and client-focused team.

Responsibilities:

• 
  Manage incoming work, prioritize assignments, and follow through on tasks to completion
  • Draft, revise, and prepare correspondence, agreements, and closing documents
  • Assist with transaction closings and maintain practice management systems for assigned professionals
  • Handle file management, including opening/closing files and establishing effective organization systems
  • Prepare and process expenses, accounts, pre-bills, and billing procedures with accuracy
• Manage complex calendars, coordinate meetings, and schedule travel arrangements (domestic and international)
  • Liaise with internal and external clients and stakeholders to maintain strong relationships
  • Provide administrative support, including proofreading and ensuring document accuracy
  • Take on additional responsibilities as required to support the team

Requirements:

• 
  Legal Administrative Assistant Diploma from a recognized institution preferred
  • Minimum 3+ years of corporate experience in a large law firm
  • Strong attention to detail with exceptional proofreading skills
  • Excellent financial acumen with strong analytical and organizational skills
  • Advanced proficiency in Microsoft 365 (Word, Excel, InterAction, Expert Time)
  • Ability to learn and adapt quickly to new terminology and processes
  • Strong interpersonal and communication skills, both written and verbal
  • Ability to thrive in a fast-paced environment, manage shifting priorities, and meet deadlines
  • Team-oriented with the ability to work independently when needed
  • High energy, flexible, and client-service focused

How to Apply:

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote the job number #16945 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.