Job Description

Job Title: Office Services Administrator
Job #: 16899
Job Type: Full-time, permanent
Location: Toronto
Salary: $60,000
Remote Flexibility: In-office

Client Profile

Our client, a dynamic and collaborative law firm, is seeking an organized and proactive Office Services Administrator to support their team in a multi-functional role. This is a great opportunity for someone who thrives in a busy legal environment and enjoys wearing many hats—from front desk duties to legal administrative overflow.

Key Responsibilities

• Greet clients and manage incoming calls with professionalism
• Book and prepare boardrooms for meetings and firm events
• Order and manage office and kitchen supplies, coordinate vendors and cleaners
• Handle mail, couriers, shredding, and storage logistics

• Support onboarding for new hires and clients
• Act as system administrator for tools such as DocuSign, ACL, Otter.ai, and Sync
• Liaise with building/property management and handle minor repairs
• Assist with internal events, catering, and equipment upkeep

• Prepare court documents, briefs, and legal correspondence
• Manage calendars, book court dates, and support case scheduling
• Provide administrative support including expense reports, conflict checks, and e-filing

Requirements

• Prior experience in a law firm or professional services environment
• Strong multitasking and organizational skills
• Comfortable with legal documentation and office technology
• Friendly, service-oriented, and solution-focused attitude

How To Apply:

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote Opportunity #16899 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.