Job Description

Job Title: Legal Administrative Assistant

Job #: 16782

Job Type: Full time, permanent

Location: Toronto

Salary: $60,000

Remote Flexibility: Hybrid remote flexibility

Client Profile

Our client, a regional prominent Toronto law firm is currently looking for a Legal Administrative Assistant. This firm has an excellent culture and a lot of career development opportunities.

• A boutique law firm specializing in Corporate and Estates.
• Specializing in estate planning and administration.
• Firm offers an RRSP program.
• Conveniently located in the Financial District!

Duties and Responsibilities:

• Coordinate calendar management, including appointments, court dates, and internal meetings;
• Maintain organized filing systems (physical and digital) for client files, ensuring confidentiality and easy retrieval;
• Prepare and process client invoices and follow up on outstanding payments;
• Track expenses and generate financial reports as needed;

• Serve as the primary point of contact for clients, responding to inquiries via phone, email, or in person;

• Draft and proofread correspondence, including letters, memos, and emails, ensuring accuracy and professionalism;
• Schedule client meetings and coordinate lawyer availability;
• Manage incoming and outgoing mail and couriers;
• Oversee office supplies inventory and order as needed.

Requirements:

-           2+ years’ experience as a Legal Assistant;

-           Legal Assistant Certificate or Law Clerk diploma from an accredited institution;

-           Ability to work well in a team as well as with minimum supervision when required;

-           Problem solving skills and analytical skills as asset;

-           Proficiency with Microsoft Office (Word, Outlook, Excel, Teams, and PowerPoint);

-           Previous experience with Legal billing programs (PCLaw and Soluno) would be an asset,

 and;

-           Excellent communication, interpersonal and time management skills, as well as a strong    initiative.

How To Apply

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote Opportunity #16782 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.