Job Description

Job Title: Real Estate Legal Administrative Assistant

Job#: 16758

Job Type: Full time, permanent

Location: Toronto

Salary: $60,000 - $65,000

Remote Flexibility: In Office

Client Profile

Our client, a leading Toronto law firm is currently looking for a Real Estate Legal Administrative Assistant. This office has an excellent culture and a lot of career development opportunities.

• Recognized as leaders in their field by Best Lawyers in Canada, Chambers Canada, Chambers Global, and Lexpert.
• Office conveniently located in Toronto’s Financial District!

Duties and Responsibilities:

• Supporting 2 Partners;
• Draft and submit preliminary conflict checks, change requests and client matter numbers via IntApp;
• Draft and submit all expense and invoice requests via Chrome River;
• Plan, coordinate and book all travel arrangements;
• Assist with calendaring deadlines, appointments, and conferences;
• Assist with rollover calls;
• Communicate with clients;
• Track membership/dues renewals and submitted renewal forms as needed;
• Assist with credit card payments to forward to accounting for processing;
• Prepare checks received for deposit to forward to accounting for processing;
• Assist with the drafting and preparation of engagement letters;
• Scan and upload client documents to NetDocuments and Kiteworks;
• Greet clients and prepare conference rooms for clients and visitors;
• Assist with mail runs and court runs;
• Assist with trust disbursements and deposits;
• Assist with document preparation including making copies and scans.

Requirements:

• Previous experience in Commercial Real Estate Law would be considered and asset;
• Excellent knowledge of administrative procedures.
• Ability to multitask and exercise initiative and good judgement.
• Ability to work well both in a team environment and independently.
• Flexible and adaptable to changing work demands, volumes, and schedules.
• Strong written and verbal communication skills.
• Excellent accuracy and organization skills.
• A professional demeanour, strong interpersonal skills.

How To Apply

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote Opportunity #16758 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.