Job Description

Job Title: Legal Practice Assistant – Intellectual Property

Job #: 16740

Job Type: Full time, permanent

Location: Toronto

Salary: $75,000

Remote Flexibility: 3 days in office, 2 days remote

Client Profile

Our client, a leading Toronto law firm is hiring a Legal Practice Assistant – Intellectual Property! The firm offers a competitive salary based on experience and an excellent benefits package.

- International business law firm with offices across Canada.

- Leaders in project their experience spans asset classes, regions, size, complexity and stage.

- Office space located in the heart of Toronto’s Financial District!

Duties and Responsibilities:

-           Provide administrative support to lawyers;

-           Transcribe, prepare, and draft memos, legal documents, and correspondence;

-           Receive, handle, screen, and/or direct incoming calls;

-           Update contact names and addresses in Interaction and any other client databases;

-           Maintain and organize legal files to ensure they are easily retrievable by principals;

-           Maintaining active bring forward system;

-           Liaise professionally with assistants and other lawyers;

-           Manage calendars and coordinate meetings;

-           Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment;

-           Provide backup coverage in the absence of other assistants;

-           Open and close files as required;

-           Assist with docketing, timesheets, and coordinate billing cycle;

-           Coordinate business travel accommodations; and

-           Other duties as needed.

 Requirements:

-           Legal Assistant Certificate or Law Clerk diploma from an accredited institution;

-           5+ years of Patent Prosecution experience, preferably within a law firm or professional services firm;

-           Proficient in MS Office product suite;

-           Experience with Improtech or other Intellectual Property systems is desired;

-           Must have strong knowledge of legal terms, documents and procedures;

-           Capable of maintaining professionalism, confidentiality and discretion;

-           Proactive and takes initiative; and

-           Excellent communication, interpersonal and time management skills.

 How To Apply

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote Opportunity #16740 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.