Job Description

Job Title: Office Manager

Job #: 16548

Job Type: Full time, permanent

Location: Toronto

Salary: $80,000

Remote Flexibility: In office

Client Profile:

Our client, a reputable Toronto law firm is currently looking for an Office Manager. This firm has an excellent culture and a lot of career development opportunities.

 Duties and Responsibilities:

-           Effectively communicate and confirm daily calendar requirements with Arbitrators;

-           Taking care of general day-to-day operations, such as answering phones, filing, making copies, printing, binding and mailing out documents;

-           Organize and oversee meetings while preparing and distributing meeting notices, agendas, and materials;

-           Attend meetings, take accurate notes, and distribute meeting minutes as needed;

-           Facilitate mediation/arbitration processes by sending and obtaining agreements, briefs, and reports, as well as managing accounts and payments;

-           Manage speech transcription, docket entry, billing, e-billing, accounts receivable status, and collection processes;

-           Oversee financial transactions, including accounts payable, accounts receivable, and payroll;

-           Maintain a bring forward system;

-           Liaise between firm and external vendors, including building management;

-           Manage and draft external and internal correspondence;

-           Coordinate and facilitate event planning and make travel arrangements as required;

-           Additional tasks as required.

Requirements:

-           Post-secondary education in the legal stream;

-           Minimum of 5 years administration experience;

-           Knowledge of legal terminology, procedures, and document preparation;

-           2+ years of experience bookkeeping (QuickBooks preferred);

-           Proficiency in Microsoft (Word, Outlook, PowerPoint, and Excel);

-           Excellent communication skills, written and verbal;

-           Adherence to the highest ethical standards, demonstrating accountability, integrity, and a high degree of professionalism;

-           Detail oriented, organized, and self-motivated;

-           Proven time management skills and the ability to prioritize deadlines; and

-           Ability to work independently while functioning well in a team environment.

How To Apply:

Kindly email your MS Word resume to kentreg@kentlegal.com, and quote Opportunity #16548 in the subject line of your email. If you are already registered with Kent Legal, please get in touch with your recruitment consultant.

Thank you for your interest in this role. Please note that only qualified candidates will be invited for a meeting. Continue to visit our website at www.kentlegal.com for new employment opportunities.