Job Description

Executive Assistant
Duluth, GA | Full-Time in the office
Compensation:  Salary 65-70k plus PTO

Our client is a growing, small business in Duluth that is adding an Executive Assistant due to continued growth. This is an opportunity to join a close-knit, collaborative team that genuinely enjoys working together. The culture is professional yet relaxed, people support one another, celebrate successes, and aren't afraid to have a little fun along the way.  This role is in the office, Monday-Friday, and does not offer any remote or hybrid opportunities.

If you thrive in a fast-paced environment, enjoy variety in your day, and take pride in keeping people, projects, and priorities organized, this could be an excellent fit. Our client looking for someone who is proactive, detail-oriented, and enjoys being the person who keeps everything running smoothly while supporting a collaborative and growing team.

What You'll Do

As a key member of the team, you'll provide administrative support to company leadership while helping ensure day-to-day operations run efficiently. This role is highly visible and offers the opportunity to work closely with executives, clients, and vendors while helping drive projects to completion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate logistics
• Draft, edit, and prepare emails, forms, reports, and business communications
• Answer incoming calls and provide professional customer service
• Maintain organized and accurate records, databases, and files
• Work within the company's CRM system to track activities and communicate with clients and vendors
• Coordinate project activities, follow up on action items, and help keep projects on schedule
• Attend select client and project meetings to stay informed on priorities and next steps
• Conduct online research and gather information to support client projects
• Update company portals and databases with accurate information
• Create marketing materials, presentations, and other project-related documents as needed
• Support executives by helping prioritize tasks, manage communications, and streamline workflows
• Assist with special projects and occasional personal administrative tasks

What We're Looking For

• 2+ years of experience in administration,  executive support, or a related role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High attention to detail and accuracy
• Strong problem-solving skills and sound judgment
• Self-starter who takes initiative and enjoys finding solutions
• Team-oriented with a positive, professional attitude
• Proficiency with Microsoft Office and CRM systems
• Ability to handle confidential information with discretion