Job Description

Innovative Outsourcing is excited to partner with our client, Interactive Advantage, an education consulting company that specializes in course development, instructional design, and training to find a Part Time Bookkeeper and Office Admin. In this position, you’ll manage day-to-day finance operations, ensure timely payments and accurate records, coordinate with our CPA on monthly and quarterly book closes, and support project/account reporting. The ideal candidate is familiar with how services-based businesses operate, is detail oriented, and is willing to learn the technologies and processes associated with financial accounting.

Job Responsibilities:

Accounts Payable / Disbursements

• Pay bills including subcontractor fees, credit card payments, EFT payments, staff benefit contributions, and office expenses
• Calculate and process partner royalty fees
• Manage credit cards including automated bill pay, card renewals/registrations, and monitor purchases
• Pay quarterly state estimated taxes per CPA guidance Accounts Receivable / Invoicing
• Create and send customer invoices
• Post receipts and reconcile to bank/processor reports
• Validate and record received payments
• Make and manage bank deposits Financial Data and Reporting
• Set up client and project invoicing structure in an accounting system
• Enter financial data into an accounting system and tools
• Run and prepare financial reports for company leadership and CPA review
• Maintain financial records and related contracts
• Input financial data into state and federal reporting systems
• Track subscriptions for services and products Payroll
• Review employee timesheets
• Prepare and submit employee payroll for processing
• Prepare and submit employee pay increases and bonuses for processing

General / Admin

• Handle ordering and maintaining office supplies
• Facilitate annual registrations/business licenses/taxes (sales & use tax; business personal property tax) in coordination with the CPA HR Administration
• Manage staff benefit registration and renewals
• Contribute to employee and subcontractor onboarding/offboarding processes
• Maintain HR/compensation records
• Run and prepare HR reports for company leadership
• Facilitate employee benefits enrollment Projects Administration
• Set up projects in a timecard and task management system
• Run reports on project labor, expenses, and profitability
• Close completed projects and run related reports
• Maintain contracts and related records Required Skills
• Ability to rapidly learn bookkeeping fundamentals: A/P, A/R, payroll, bank/CC reconciliations and accounting systems and tools (Training will be provided.)

Education & Experience

• Bachelor’s degree – Accounting, finance, or related field, would be a plus, but is not required.
•  Knowledge of bookkeeping fundamentals, to possibly include, A/P, A/R, payroll, bank/CC reconciliations, fluency with accounting/finance systems (QuickBooks or similar), bank portals, secure credential handling, and permission management. Government contract accounting familiarity (state, federal). Experience working with an external CPA on close/reporting; understanding of P&L, balance sheet, and cash flow is a plus, but not required. Training can be provided for the right candidate.
• Experience with Unanet and Clockify (or similar) is a plus
• Ability to pass company background check

Position Details

• Schedule: Part‑time, flexible hours (Schedule can be discussed & determined with our client) 
• 15 – 25 hours per week.
• Work location: Onsite, Suwanee GA 30024
• Compensation: $31.00 per hour, depending on experience and other factors