Job Description

Part-Time Executive Assistant

Location: Atlanta, GA (60-70% on-site, with remote flexibility)

Schedule: Part-time, 15-20 hours/week (ideally Tuesdays and Thursdays, 9 AM - 3 PM in-office)

Compensation: $30-$35 per hour 

We are actively recruiting a highly organized, self-sufficient, and critically-thinking Part-Time Executive Assistant for a premier client in the Custom Furniture Industry.

This client is a thriving, high-end design and build firm with over two decades in business, specializing in solid wood and metal furniture for sophisticated residential and commercial projects. This essential role reports directly to the Managing Director and is crucial for ensuring smooth administrative and operational efficiency across the firm. We are looking for an adaptable, proactive self-starter ready to deliver exceptional support in a dynamic, creative, and fast-paced environment.

Key Responsibilities

• Operational Support: Provide general assistance with daily business operations and business development initiatives.

• Light Accounting/Bookkeeping: Assist with basic bookkeeping tasks, including entry and reconciliation.

• Schedule Management: Responsible for managing and maintaining the Director's schedules, appointments, and general communications.

• Meeting Coordination: Schedule and coordinate all aspects of meetings, including ordering catering, developing agendas, inviting participants, and checking room accommodations.

• Event Planning: Plan and facilitate internal and external events for employees, customers, and executives (e.g., social activities, marketing events, and client meetings).

• Facilities Administration: Manage office requests, coordinate workspace and office equipment needs, and maintain inventory of office and kitchen supplies.

• Errand Running: Handle a variety of errands related to the office, specific projects, and the overall furniture line.

• Vendor & Staff Coordination: Provide support in coordinating various internal and external projects with outside vendors and internal staff.

• Marketing Assistance: Support marketing endeavors related to the production of marketing materials and literature.

• Communication: Effectively communicate with current and prospective clients, employees, vendors, and strategic partners, serving as a professional representative of the firm.

• New Hire Support: Assist with onboarding new hires, coordinating supplies, working with IT for space and equipment setup, and managing onboarding paperwork. May also assist in the recruiting process.

• Project Management: Ability to function in a team environment, as well as work and manage projects independently from start to finish.

• Adaptability: Adapt to evolving priorities and consistently meet deadlines under pressure.

Skills & Experience

• 5+ years of experience in an administrative-related field, preferably supporting executive-level management.

• Experience with QuickBooks Online is required.

• Proven service experience and an understanding of high-end products or luxury goods.

• Ability to handle multiple projects simultaneously, meet critical deadlines, and maintain flexibility.

• Can work effectively and collaboratively across internal teams and with external partners.

• Demonstrated in-depth problem-solving skills and a proactive approach to issue resolution.

• Excellent oral and written communication skills.

• Must thrive in an entrepreneurial, fast-paced, open, and collaborative environment.

• Always looking for ways to improve efficiency and provide quality service.