Job Description

Our client, a Cutting-Edge Healthcare Education company, is looking for a Virtual, Part-time Operations Administrative Assistant to join their Atlanta team. Candidates must live within a reasonable driving distance of the Atlanta area.  This person will report to the Project Management Administrator.  Duties include administrative support functions for internal processes, company meetings, organization and tracking of internal equipment and support.

This is a permanent part-time opportunity and is perfect for someone who wants a flexible work schedule, wants to be part of a family-friendly company, and enjoys the daily work of planning, preparing, and executing projects.  This job will require a work schedule of 15-20 hours per week, requiring the ability to be reached during standard business hours.

Candidates must live within a reasonable distance of the Atlanta area for occasional in-person meetings. 90% of the position will be remote, 10% of the job will require you to come in the office for conference/meeting prep and conference attendance in the Atlanta area and occasionally, out of state meetings. All on-site requirements will be planned with sufficient notice for the Admin Assistant.

JOB RESPONSIBILITIES

• Schedules internal meetings/manages team calendars as needed
• Takes meeting minutes, as assigned
• Files all meeting agendas and minutes in a centralized folder
• Provides back up assistance for administrators during vacation/leave
• Manages the Teamwork events calendar (ie. OOO, important events and deadlines)
• Assists with planning and executing corporate meetings and other internal events (ie. Leadership meetings/workshops)
• Assists with organizational tasks and keeps corporate processes up to date in the employee handbook
• Assists with following up with vendors and ordering of materials for corporate and program use
• Performs printing, shipping and ordering functions for needed materials for the internal staff
• Assists with preparing ICA contracts for 1099 employees
• Prepares initial onboarding/offboarding materials for employees
• Assists with document preparation and updates for new and revised processes
• Keeps track of annual reviews and timelines
• Performs asset management of all company equipment and tracks when new equipment is needed
• Provides first level support for internal software programs used by the team such as Box, DocuSign, Teamwork, Zoom, Outlook etc.
• Performs other duties as required or assigned by the Project Management Administrator, CE Director, MWE Director or CEO

JOB REQUIREMENTS

• College degree or equivalent work experience
• 5 years of administrative support experience
• Desire to grow with the company
• Proficiency with word processing, presentation software, spreadsheets, and online search engines
• Proficient in MS Word, Excel, and PowerPoint
• Some overnight US travel may be required, with advanced notice

Pay rate: $25- $28 per hour
*After a designated period, the position does have the following benefits: PTO, Holiday PTO, (PTO based on PT hours), 401 K, company issued machine.*