Job Description

About the Role:

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to an entrepreneur engaged in various investment ventures, primarily in real estate. This role requires someone who is self-sufficient, takes initiative, and thrives in a hands-off management style. The ideal candidate will have a real estate or property management background and  be comfortable handling diverse tasks and operating within a dynamic environment.

Responsibilities:

• Calendar Management: Proactively manage and maintain the principal's calendar, scheduling meetings and appointments.
• Travel Coordination: Arrange and manage extensive travel plans for the principal and spouse.
• Document Management & Filing: Organize and file important documents, including art receipts and tax documentation, primarily within Microsoft 365. Compile and send information to CPAs as needed.
• Gift Sending: Occasionally send gifts on behalf of the principal (e.g., flowers).
• Communication: Act as a liaison with various parties, including tenants, property management firms, and CPA firm/bookkeepers as directed.
• Information Gathering: Potentially compile files and spreadsheets, especially related to property management and tenant information
• Property Related Support Dealing with tenants and property management firms. Handling bills and repairs related to properties.
• Private Group Coordination: Coordinate meeting dates and in-person logistics (e.g., arranging food, etc)

Qualifications:

• Proven experience as an Executive Assistant, preferably in a real estate or property management environment
• Proficiency in Microsoft 365 (Outlook, OneDrive, Excel).
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and take initiative with minimal supervision.
• Discretion and professionalism when handling sensitive information.
• Proficiency in basic Excel for tracking and data organization.

Preferred Qualifications:

• Experience or background in real estate or property management.

Compensation:

• Hourly at $35-38/hour depending on experience