Job Description

Our client, a woman-owned commercial HVAC contracting company located in Smyrna, is looking for an Accounting & Payroll Specialist to join their growing team. This position will be worked fully onsite at their office in Smyrna and the work schedule is Monday through Friday, 7am – 4pm.

If you are a person who enjoys having a lot of variety in your day-to-day tasks and you have experience performing some of the responsibilities listed below, this could be a great opportunity for you! Our client is looking for someone who learns quickly, communicates early and often, doesn’t need a lot of direction, and is a go-getter. If you love improving processes and organizing, there will be opportunities for that as well. In this role, you will have the opportunity to communicate with both customers, vendors, and coworkers so someone with a warm, friendly personality will be a great fit for this role.

The candidate selected will also need to take the test to become a notary. This will be paid for by the company. And a Drug Screen is part of the onboarding process.

Come join this wonderful team where we’ve placed several individuals in other positions in the past. We always get rave reviews about the management style and the family-feel of this company.

JOB RESPONSIBILITIES:

• Track and maintain purchase orders to ensure proper job costing and GL coding consistent with job cost accounting standards
• Track and reconcile open POs
• Receive and process AP invoices from vendors
• Review and reconcile monthly vendor statements
• Maintain vendor relationships and ensure updated record-keeping (W-9s, tax exemptions, etc.)
• Assist with monthly progress billings as needed
• Execute onboarding and offboarding processes (new hire set up, I-9 tracking, E-Verify, MVR’s, etc.)
• Process weekly payroll (in-house) and assist with payroll remittances (Federal/state payments, 401k payments, etc.)
• Assist in preparing monthly, quarterly and annual payroll filings (union reporting, certified payroll, Form 940/941, unemployment filings, OCIP/CCIP reporting, etc.)
• Order and track office supplies for the office/shop
• Process subcontracts for execution via Docusign, track subcontracts and maintain current COIs for subcontractors
• Cross-train with other accounting staff for additional support
• Miscellaneous data entry, scanning and filing
• Support management team with miscellaneous tasks as needed 

CANDIDATE PROFESSIONAL/EDUCATIONAL REQUIREMENTS:

• 2+ years of Accounts Payable, Accounts Receivable and/or bookkeeping experience preferred, construction industry experience (job cost accounting) is a plus; 2+ years of Payroll experience preferred
• High school diploma required, college courses or certifications in accounting are a plus
• Notary Public required (if not already a notary, KKM will pay for course and related supplies)
• Strong work ethic and ability to problem solve
• Detail oriented, reliable and trustworthy
• Professional and positive attitude
• Proficient in Excel and Word; Experience with Viewpoint Spectrum is a plus
• Possess strong organizational and time management skills; ability to self direct as appropriate
• Ability to interact and communicate with peers, employees, customers and vendors in a professional manner
• Ability to work independently with emphasis on efficiency, accuracy and timeliness
• Clean background check and drug screen is required

COMPENSATION: Salary of $65,000 - $70,000, commensurate with experience with job responsibilities

BENEFITS: The following benefits are available to employees and eligible dependents after 1 month of service:

• 401k
• Health, dental and vision insurance
• Paid time off
• Basic life insurance
• Long term disability
• Flexible Spending Account
• Telehealth