Job Description

We’re seeking a highly organized, proactive Administrative Assistant to support two remote Division Presidents. This role is based in the Carlsbad office five days a week and requires a detail-oriented, resourceful professional who thrives in a fast-paced environment. The ideal candidate will play a key role in managing calendars, coordinating travel, preparing expense reports, and supporting executive-level presentations.

What You’ll Be Doing:

• Provide administrative support to Division Presidents

• Coordinate complex calendars and schedule meetings

• Prepare and reconcile expense reports

• Book and manage travel logistics, including flights, hotels, and transportation

• Assist with creating presentations in PowerPoint

• Collaborate with the existing Office Assistant to ensure smooth daily operations

• Help coordinate office vendors, facilities needs, and workstation setup

What We’re Looking For:

• 5+ years of experience in executive or administrative support

• Strong proficiency in Microsoft Excel, Word, and PowerPoint

• Exceptional attention to detail and ability to multitask effectively

• Clear, professional communication and strong follow-through

• A self-starter with a motivated, resourceful attitude

• Experience supporting facilities or vendor coordination is a plus

Why Join Us:

• Work in a highly visible, impactful role with room to grow

• Join a team that values initiative, organization, and collaboration

• This is a temp-to-hire opportunity

• Full-time, on-site schedule: Monday through Friday

• Salary range: $75,000 – $85,000