Job Description

About the Role:
We are seeking an experienced lead to join our invoicing team, while supporting the accuracy and efficiency of our finance operations. This role is ideal for a professional who values precision, thrives in a structured environment, and enjoys guiding others to consistently deliver high-quality, compliant billing.

This role will oversee end to end invoicing process’ while providing leadership and guidance to staff. You will ensure invoices are generated, reviewed, and submitted accurately and on time, while maintaining strong internal controls and organized records. Your expertise and attention to detail will play a critical role in supporting cash flow, client satisfaction, and operational consistency.


What You’ll Do:

• Supervise and support daily invoicing activities to ensure accuracy, consistency, and compliance with company policies and contractual requirements
• Develop and maintain a strong understanding of customer invoicing requirements, including Project Cost Estimating, Purchase Orders, and Project Tracking
• Review and approve invoices prior to submission to ensure completeness and accuracy
• Ensure timely submission of invoices through electronic systems or mail in accordance with client requirements
• Monitor outstanding invoices and oversee tracking of payment statuses to support timely collections
• Serve as an escalation point for invoice discrepancies and complex billing issues, coordinating with internal teams and clients to resolve them efficiently
• Maintain oversight of organized and accurate invoicing records, including invoice numbers, client details, and payment information
• Prepare and review billing and accounts receivable reports for management, highlighting trends, risks, and opportunities
• Act as a primary point of contact for client billing inquiries requiring managerial review
• Identify opportunities for process improvements and implement best practices to enhance billing accuracy, efficiency, and consistency
• Train, mentor, and provide feedback to invoicing staff to support performance and professional development

• Bachelor’s degree in Accounting, Finance, or related field is highly preferred
• 5-7 years of invoicing, billing, and accounting experience
• 1–3 years of prior leadership, mentoring, and/or managerial responsibilities
• Strong proficiency in Microsoft Office Suite (Excel, Word) and experience with accounting or ERP systems such as QuickBooks or SAP
• Exceptional attention to detail with a strong commitment to accuracy and consistency
• Proven ability to prioritize workloads, manage deadlines, and maintain structured processes
• Analytical mindset with the ability to identify issues, determine root causes, and implement effective solutions
• Clear, professional written and verbal communication skills for working with both internal teams and external clients

Why Join Us?

• Work in a structured and supportive environment where your attention to detail is valued.
• Be part of a stable, growing company with opportunities to develop your expertise.
• Collaborate with a team that respects accuracy, reliability, and consistent performance.

If you value precision, enjoy working independently within clearly defined processes, and want to contribute your skills to a dependable team, we encourage you to apply.