Job Description

Alpha Energy Solutions, LLC is seeking a dedicated and detail-oriented Invoice Specialist to join our finance team. If you take pride in producing accurate work, prefer a structured environment, and enjoy following clear processes to ensure financial precision, this role could be an excellent fit for you.

About the Role:
In this role, you will be responsible for generating, reviewing, and submitting accurate invoices while maintaining organized records and supporting our finance operations. Your commitment to precision and consistency will play a key role in supporting our team’s success and ensuring our clients receive timely and accurate billing.

What You’ll Do:

• Develop a strong understanding of customer invoicing requirements, including Project Cost Estimating, Purchase Orders, and Project Tracking, to ensure consistent and accurate billing.
• Generate, review, and distribute invoices in line with company policies and contractual agreements.
• Submit invoices through electronic systems or mail, ensuring timeliness and compliance.
• Monitor outstanding invoices and maintain clear records of payment statuses to ensure timely collections.
• Identify and resolve any discrepancies in invoices by coordinating with internal teams and clients.
• Maintain organized and up-to-date records of invoicing activities, including invoice numbers, client details, and payment information.
• Prepare reports summarizing account statuses for management review.
• Act as a point of contact for client billing inquiries, ensuring clear and professional communication.
• Suggest process improvements to enhance billing accuracy and efficiency.

What We’re Looking For:

• Education: High School Diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or related field preferred.
• Experience: At least 2 years in invoicing, billing, or a similar role within finance or accounting.
• Technical Skills: Proficient in Microsoft Office Suite (Excel, Word) and experienced with accounting software such as QuickBooks or SAP.
• Detail-Oriented: You thrive on accuracy and take pride in ensuring work is completed thoroughly and correctly.
• Organized: Strong ability to prioritize tasks, manage deadlines, and maintain organized records.
• Problem-Solving: Analytical mindset to identify issues and implement effective solutions with minimal disruption.
• Communication: Clear and professional in written and verbal communication with colleagues and clients.

Why Join Us?

• Work in a structured and supportive environment where your attention to detail is valued.
• Be part of a stable, growing company with opportunities to develop your expertise.
• Collaborate with a team that respects accuracy, reliability, and consistent performance.

If you value precision, enjoy working independently within clearly defined processes, and want to contribute your skills to a dependable team, we encourage you to apply.

Apply today to join Alpha Energy Solutions and build a career where your dedication and accuracy are appreciated.