Job Description

We’re Hiring: Financial Compliance Manager (with HR Compliance Focus)

This role is for someone who thrives at the intersection of finance, HR, and compliance—the person who enjoys bringing clarity, structure, and calm to complex systems.

If you’re naturally collaborative, comfortable multitasking across teams, and take pride in keeping things accurate, compliant, and audit-ready, this may be your seat!

About the Role

We are seeking a highly detail-oriented Financial Compliance Manager to ensure financial integrity, regulatory compliance, and audit readiness across government-funded and regulated contracts. This role is responsible for provisional rate development, budget oversight, reconciliations, and financial compliance processes that protect profitability and contractual standing.

In addition to financial compliance, this role partners closely with HR and Payroll to oversee compliance at the intersection of payroll, billing, and workforce recordkeeping—including FMLA and ADA authorization tracking. Success in this role ensures strong internal controls, accurate financial reporting, and readiness for audits across both financial and labor-related obligations.

Key Responsibilities

Provisional Rates & Cost Structures

• Compile, calculate, and document annual provisional billing rates in accordance with government contracting requirements

• Ensure accuracy of cost pools, allocation methodologies, and supporting schedules

• Coordinate payroll, overhead, fringe, and G&A inputs

• Submit rates on time and manage follow-up questions or revisions

• Maintain audit-ready documentation for true-ups and future reviews

Budget Oversight & Financial Monitoring

• Monitor approved budgets against actual spend across projects and work orders

• Track burn rates and funding utilization

• Identify, document, and escalate budget variances proactively

• Partner with leadership to recommend corrective actions when needed

Quarterly Reconciliations (True-Ups)

• Perform quarterly reconciliations comparing provisional rates to actual incurred costs

• Calculate adjustments and clearly document variances

• Coordinate corrections with Accounting, Payroll, and Billing

• Maintain clean, audit-ready reconciliation support

Financial Compliance & Audit Support

• Maintain ongoing compliance with applicable government financial regulations

• Own internal financial compliance processes and controls

• Prepare for and support internal and external audits

• Identify financial risk, compliance gaps, or control weaknesses

• Serve as a subject-matter expert for regulated financial compliance

Work Order Financial Review & Approval

• Review work orders prior to execution for:

  • Financial accuracy

  • Rate alignment

  • Funding limits

  • Budget sufficiency

  • Contractual compliance

• Approve or flag items requiring clarification

• Maintain documentation supporting approval decisions

HR Compliance (FMLA & ADA – Financial Oversight)

• Partner with HR and Payroll to ensure FMLA and ADA authorizations are properly documented and maintained

• Ensure accommodations and leave are accurately reflected in payroll, billing, and financial records

• Maintain compliant, audit-ready recordkeeping

• Support audits related to payroll, labor cost allowability, and HR compliance

• Identify and escalate compliance risks related to labor allocation or documentation gaps

Required Skills & Qualifications

• Strong financial analysis, reconciliation, and documentation skills

• Exceptional attention to detail and accuracy

• Experience in government contracting or regulated financial environments (preferred)

• Ability to interpret contracts, budgets, and financial schedules

• Clear written and verbal communication skills

• Sound judgment and confidence raising compliance concerns

Tools & Systems

• Accounting and payroll systems - Strong knowledge of ADP is a must!

• Advanced Excel / Google Sheets proficiency

Document management and audit support tools

If you enjoy being the steady hand behind the scenes—protecting both people and the business through strong systems and thoughtful collaboration—we’d love to connect!