Job Description

Now Hiring: Executive Assistant – Be the Heart of Our Client's Leadership Team

Location: Onsite- Raleigh, NC
Type: Full-Time | Reports to: Human Resources Manager
Industry: Architecture, Engineering, or Construction experience preferred.

Are you an organized, proactive powerhouse who thrives in a fast-paced environment where no two days are the same? Are you looking for a role where you’re not just supporting leaders — you're becoming an essential part of the company’s future?

If you’re searching for a long-term role where your skills are valued, your ideas matter, and your work truly supports meaningful progress, this is the role for you!

What You’ll Do:

As an Executive Assistant, you'll be the right hand to our executive team, keeping operations smooth, communication flowing, and projects moving forward. You’ll play a key role in helping our leadership stay focused, prepared, and connected.

Key Responsibilities:

• Be the primary liaison between executives and staff, clients, and key external partners

• Own calendar management, email oversight, and day-to-day coordination for executive leaders

• Plan and schedule meetings, events, and internal milestones with efficiency and foresight

• Prepare and submit timesheets, expense reports, and internal communications with accuracy

• Make seamless travel arrangements for executives and senior team members

• Answer, screen, and route phone calls while managing email and physical correspondence

• Maintain and update mailing and distribution lists to keep communications running smoothly

• Coordinate with departments on executive-related initiatives (e.g., sponsorships, campaigns, public events)

• Assist with planning engaging company-wide events like open houses, holidays, and anniversaries

• Provide critical support on clerical tasks: proofreading, filing, organizing, transcribing, and document management

What You Bring:

• 5+ years of proven success in an Executive Assistant or high-level Administrative Support role

• Expert-level knowledge of Microsoft Office Suite, including Microsoft Teams

• Exceptional communication, organization, and time management skills

• A sense of discretion, confidentiality, and professional integrity

• A positive, solutions-oriented attitude — you know how to anticipate needs before they arise

• Bonus: Experience working in the Architecture, Engineering, or Construction industry is a plus!

Why Join Our Client?

• Be Valued: You’re not just filling a seat -you’re helping shape the rhythm of leadership.

• Grow With Us: This is a long-term opportunity with room for advancement and professional development.

• Make an Impact: Your role helps streamline operations and make work more human for everyone involved.

• Celebrate Together: We love team events, shared milestones, and building a positive, people-first culture.