Job Description

Job Description: As a Contract Accounts Payable Associate, you will play a crucial role in managing the company's accounts payable processes with precision and efficiency. You will ensure the accurate and timely processing of invoices and payments. This role is essential in maintaining financial integrity and vendor relationships for our organization. Key Responsibilities: Invoice Processing: Accurately process invoices, verifying the completeness and accuracy of documentation, coding, and approvals. ERP Expertise: Utilize your experience with ERP systems to perform data entry, reconcile accounts, and troubleshoot any discrepancies or issues. Vendor Relations: Interact professionally with vendors to resolve inquiries, discrepancies, and payment issues promptly. Payment Processing: Prepare and process payment batches, including checks, ACH, and wire transfers, adhering to payment terms and company policies. Expense Reporting: Review and process employee expense reports, ensuring adherence to company travel and expense policies. Month-End Reconciliation: Assist in month-end closing activities, including reconciling accounts payable transactions and preparing reports for financial analysis. Compliance: Ensure compliance with financial policies, procedures, and relevant regulations in all accounts payable processes. Documentation: Maintain accurate and organized accounts payable records and documentation for audit and reporting purposes. Process Improvement: Identify opportunities for process improvements in the accounts payable workflow, streamlining efficiency and accuracy. Reporting: Generate regular reports and summaries related to accounts payable activities, providing insights and data analysis as needed. Qualifications: Minimum of 3 years of experience as an Accounts Payable Associate, with proficiency in ERP systems. Strong knowledge of accounts payable principles, procedures, and best practices. Experience with ERP software (e.g., SAP, Oracle, Microsoft Dynamics) for invoice processing and payment. Attention to detail and accuracy in data entry and reconciliation tasks. Excellent communication and interpersonal skills to interact effectively with vendors and internal stakeholders. Strong organizational skills to manage multiple tasks and meet deadlines. Proficiency in Microsoft Office Suite, particularly Excel for data analysis. Preferred Skills (not required but a plus): Certification in accounts payable or related field. Experience with accounts payable automation software. Familiarity with financial regulations and compliance standards related to accounts payable.