Job Description

Cash Disbursements

• Reviews and codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Prepares check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports and monthly closings.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Documentation/Recordkeeping

• Files, maintains, and distributes accounting documents, records, and reports.

Controls

• Matches purchase orders to incoming invoices with all supporting documentation. Researches and resolves match exceptions.
• Determines each disbursement is properly approved before cash is transmitted.

Owner/Vendor Relations

• Handles all vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices and purchase orders.

Skills Required

• 10-key by touch
• Excellent computer skills, including Word and Excel in a Microsoft Windows environment
• Effective interpersonal, verbal/written communication skills.
• Strong organizational skills; must be detail-oriented and highly organized.
• Ability to multi-task and independently problem-solve
• Ability to follow up on pending issues
• Ability to meet deadlines
• Exhibits proactive "continuous improvement" approach
• Skills in record keeping – both electronic & hard copy
• Able to exhibit a high level of confidentiality

Education and Experience

• High School diploma or equivalent required, college degree preferred
• 5 – 10 years working in automated AP role; oil & gas industry preferred
• Wolfe Pak accounting software experience preferred