Job Description

Administrative Assistant

POSITION OVERVIEW This is a front-and-center role for someone who likes to keep an office running smoothly. As the first point of contact at the reception desk, you will set the tone for clients, visitors, and the team while handling a steady mix of administrative work behind the scenes. It is a great fit for a dependable, self-motivated person who thrives in a busy environment.

Salary: $35,000 - $43,000 based on experience
Location: Canonsburg, Pennsylvania
Schedule: Monday through Friday, 8am to 5pm, in office

CLIENT OVERVIEW Our client is an established law firm with offices throughout West Virginia and Pennsylvania. The firm offers a professional work environment where your contributions are valued and appreciated.

RESPONSIBILITIES

• Operate the reception desk as the primary responsibility of the role
• Screen and forward incoming calls
• Schedule appointments and maintain calendars
• Prepare conference rooms for meetings
• Draft, maintain, and research documents
• Manage supply inventory
• Receive and sort deliveries
• Deliver packages to and from locations throughout the area
• Handle general office responsibilities
• Provide excellent customer service

REQUIREMENTS
Required:

• Strong verbal and written communication skills
• Attention to detail
• Ability to learn readily and work efficiently with a heavy workload in a fast-paced environment
• Strong organizational skills and the ability to multitask
• Proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
• Strong logical reasoning and problem-solving skills
• Ability to work as part of a team, learn new skills, and retain information
• Must pass all required background screening, including criminal and motor vehicle
• Own transportation, a valid driver's license, evidence of insurance, and a good driving record

Preferred:

• Broad-based knowledge of and experience working in residential and commercial real estate

BENEFITS

• 401(k)
• Profit sharing