Job Description

Executive Assistant Houston, TX | On-Site | Full-Time

About the Opportunity

A well-established oil and gas company in Houston is seeking a highly capable Executive Assistant to provide comprehensive support to two Executives. This is an exceptional opportunity for a career-minded professional looking for long-term stability with a growing organization. The ideal candidate will become a trusted right hand to leadership, handling a dynamic mix of financial management, administrative coordination, and personal assistance.

Compensation & Benefits

• Salary: $90,000 – $110,000 (commensurate with experience)
• PTO: 3 weeks paid time off
• Health Insurance: 100% employer-paid for employee; 80% for dependents
• Retirement: 401(k) with up to 4% company match
• Additional: Vision and dental coverage
• Perks: Paid parking 

Responsibilities

Financial Management

• Manage personal and business accounts across multiple entities
• Oversee personal banking, credit card reconciliation, and trust account administration
• Create and maintain Excel spreadsheets, pivot tables, and financial tracking reports
• Process money transfers and coordinate with tax professionals
• Utilize accounting software for bookkeeping and account management

Administrative Support

• Provide high-level executive support to two Executives
• Coordinate digital communications via Teams, email, and shared drives
• Manage calendars, scheduling, and meeting coordination

Travel & Personal Assistance

• Arrange all travel logistics including flights, hotels, car rentals, and private aviation
• Handle personal errands including vehicle maintenance, dry cleaning, and deliveries
• Anticipate needs and proactively manage day-to-day details for both executives

Qualifications

• Minimum 5 years of experience in an Executive Assistant or Personal Assistant role
• Demonstrated experience supporting C-suite or senior executives
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data visualization)
• Experience with accounting or bookkeeping software
• Strong organizational skills with exceptional attention to detail
• Professional demeanor with the ability to work effectively with direct, fast-paced leadership styles
• Discretion and confidentiality in handling sensitive financial and personal matters
• Flexibility to adapt to varying preferences and communication styles

Work Environment

• In-office Monday through Friday (standard business hours)
• No remote work; consistent daily on-site presence required
• Fast-paced, entrepreneurial environment