AP Specialist

Position Summary:
The Accounts Payable (AP) Specialist plays a vital role in the accurate and timely processing of invoices and disbursements. This role involves managing vendor relationships, maintaining companywide vendor data, and supporting the accounting team. The AP Specialist reports directly to the Controller and collaborates with various departments including customer service, branch management, and external vendors.

Key Responsibilities Include:

• Processing vendor invoices and credits with proper coding and authorization
• Managing check and ACH payment runs with supporting documentation
• Maintaining and updating the vendor database, including 1099 details and W-9s
• Reconciling vendor statements and investigating discrepancies
• Handling customer invoicing and assisting with credit card reconciliations
• Supporting customer database updates and credit reviews
• Providing backup support during team absences

Ideal Candidate Qualifications:

• High school diploma or GED required; Associate’s degree in Accounting or Business preferred
• Minimum of 2 years’ experience in an office or accounting setting
• Strong attention to detail, organization, and time management
• Proficient in Microsoft Office, particularly Excel
• Excellent communication and problem-solving skills
• Ability to work both independently and collaboratively in a team environment
• Must be able to pass a background check, reference check, and drug screening