Special Events Coordinator

Posted on 22 May 23 by Samantha Walsh

  • Washington, DC
  • -

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Job Description

Compass Pointe has partnered with a law firm in the Washington, DC area that is looking for a Special Events Coordinator. The Special Events Coordinator provides administrative support for the Special Events Department and reports to the Senior Manager, Special Events and Director of Special Events.

Washington, DC - Hybrid 50%

• Managing and updating invitation and RSVP lists as well as drafting invitations and executing registration websites.
• Preparing onsite attendee materials and name badges.
• Scheduling the appropriate number of staff for marketing events.
• Staffing events which can include mornings, evenings and weekends.
• Maintaining and managing content for Events pages on the firm intranet.
• Coordinating the firm’s participation in trade shows and conferences for which the firm serves as a sponsor or exhibitor. Installing and dismantling the firm’s exhibit and materials.
• Providing administrative support including setting up meetings and conference rooms, and meeting materials.
• Preparing and processing invoices, bills, and expense reports.
• Executing webinars with attorneys, which includes scheduling rehearsals, day of responsibilities and post event follow up.

• Bachelor’s degree (degree in Marketing, Business, Communications, Events Management, or Hospitality preferred) or equivalent experience.
• Minimum of one year of prior events experience.
• Proficiency in a range of computer software applications, databases, MS-Word, MS-Excel, and MS-PowerPoint; familiarity with Zoom, Vuture, Cvent and InterAction a plus.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail and meeting deadlines.
• Ability to handle a number of responsibilities/projects simultaneously; ability to prioritize and manage time effectively.
• Strong communication (oral and written) and client service skills.
• Excellent administrative and organizational skills.
• Ability to work on own initiative and also as a key team member.
• Possess reliability, dependability and motivation.
• Flexibility to work additional hours, early mornings, evenings and weekends, as necessary.

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