Job Description

Our client is seeking an experienced, highly proactive Executive Assistant to provide comprehensive professional and personal support to the Chief Human Resources Officer (CHRO). This role requires exceptional judgment, discretion, and the ability to anticipate needs, manage competing priorities, and operate independently in a fast-paced environment. The ideal candidate will serve as a trusted partner to the CHRO, taking ownership of daily operations and helping maximize the executive's time and effectiveness.

Key Responsibilities

• Strategically manage a complex executive calendar, prioritizing commitments, anticipating conflicts, and coordinating scheduling changes.

• Prepare the CHRO for meetings by organizing materials, gathering relevant information, and tracking important follow-ups.

• Coordinate complex domestic and international travel, including itineraries, accommodations, transportation, and last-minute adjustments.

• Manage professional and personal appointments, commitments, administrative tasks, and occasional errands.

• Draft correspondence, presentations, meeting materials, and other executive communications.

• Oversee expenses, invoices, registrations, and related administrative responsibilities.

• Liaise with senior executives, employees, clients, vendors, and external partners, exercising professionalism and discretion.

• Proactively identify opportunities to streamline processes, resolve issues independently, and ensure priorities and deadlines remain on track.

Qualifications

• 3–5+ years of experience directly supporting a senior executive; C-suite experience strongly preferred.

• Demonstrated ability to anticipate executive needs, exercise sound judgment, and work independently with minimal direction.

• Exceptional calendar management, organizational, and prioritization skills.

• Strong written and verbal communication skills, with the ability to interact confidently across all levels of an organization.

• High emotional intelligence, resourcefulness, adaptability, and exceptional attention to detail.

• Proven discretion when handling confidential business, employee, executive, and personal information.

• Proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel, with an openness to leveraging technology and AI tools to improve efficiency.

• Willingness to support both professional and personal priorities, with occasional flexibility outside traditional business hours.

Compensation & Schedule

This is a full-time position offering a base salary of $110,000–$120,000, plus a discretionary performance-based bonus. The role requires four days per week in the office, with occasional flexibility outside standard business hours as needed.