Job Description

We are seeking an experienced, highly proactive Executive Assistant to provide comprehensive support to a Chief Human Resources Officer (CHRO). This role requires a trusted partner who can anticipate needs, exercise sound judgment, and independently manage complex professional and personal priorities in a fast-paced environment.

The ideal candidate brings strong executive support experience, exceptional organizational skills, and a natural ability to stay several steps ahead. Success in this position means taking ownership, solving problems proactively, and becoming an indispensable resource who enables the executive to focus on strategic priorities.

Key Responsibilities

• Strategically manage a complex executive calendar, prioritizing commitments, anticipating conflicts, and exercising judgment to protect the CHRO's time.

• Proactively prepare the executive for meetings by coordinating materials, gathering background information, tracking deadlines, and identifying necessary follow-ups.

• Coordinate complex domestic and international travel, including transportation, accommodations, itineraries, reservations, and last-minute adjustments.

• Manage professional and personal appointments, commitments, administrative tasks, and occasional errands with discretion and efficiency.

• Draft and prepare correspondence, presentations, meeting materials, and other executive communications.

• Oversee expenses, invoices, memberships, registrations, and related administrative responsibilities.

• Coordinate executive meetings and events, managing scheduling, logistics, preparation, and follow-up.

• Serve as a trusted gatekeeper and liaison to senior leadership, employees, clients, vendors, and external partners, maintaining professionalism and confidentiality.

• Independently monitor priorities, resolve scheduling and operational challenges, and ensure important commitments and action items remain on track.

• Identify opportunities to improve workflows, organization, and overall executive effectiveness while adapting to changing priorities.

Qualifications

• 3–5+ years of experience directly supporting a senior executive, with C-suite experience strongly preferred.

• Demonstrated ability to anticipate needs, take initiative, and independently manage complex priorities with minimal direction.

• Exceptional calendar management, organizational, and problem-solving skills, with sound judgment in determining urgency and executive priorities.

• Excellent written and verbal communication skills, with the professionalism and emotional intelligence to interact effectively across all organizational levels.

• Highly resourceful, detail-oriented, and adaptable, with the ability to navigate shifting priorities and resolve challenges independently.

• Strong discretion and experience handling confidential business, employee, executive, and personal information.

• Proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel, with an openness to leveraging new technologies and AI tools to improve efficiency.
  
  Salary: 110K-120K