Job Description

Our client, a well-established nonprofit organization, is seeking an experienced Executive Assistant to provide high-level administrative and operational support to its President & CEO. This role requires exceptional organizational skills, proactive calendar management, and sound judgment when handling confidential matters. The Executive Assistant will work closely with the Chief of Staff, senior leadership, and Board of Directors to support executive priorities and ensure smooth day-to-day operations.

Key Responsibilities

• Manage the CEO's complex calendar, coordinating meetings and priorities with internal leadership, board members, funders, and external stakeholders.

• Screen and prioritize communications, draft correspondence, and prepare executive materials.

• Coordinate executive and Board meetings, including scheduling, materials, presentations, and logistics.

• Partner with the Chief of Staff to track organizational priorities, special projects, action items, and strategic initiatives.

• Serve as a professional liaison between the CEO's office, Board of Directors, leadership teams, and external partners.

• Manage executive expense reports, confidential records, and electronic and physical files.

• Identify opportunities to streamline administrative processes, including scheduling and Board material preparation.

• Provide support at offsite meetings and organizational events as needed.

Qualifications

• 5+ years of administrative support experience, preferably supporting C-suite executives or senior leadership.

• High school diploma or GED required; bachelor's degree or equivalent experience preferred.

• Exceptional calendar management, organizational, and multitasking skills.

• Strong written and verbal communication skills, with the ability to interact professionally with senior executives, board members, and external stakeholders.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Excellent judgment, discretion, and ability to manage sensitive and confidential information.

• Proactive problem-solving skills, strong attention to detail, and ability to anticipate executive needs.

• Ability to work independently while collaborating effectively with leadership and cross-functional teams.

Compensation & Schedule

This is an ongoing temporary assignment based onsite in Brooklyn, NY, offering $40+ per hour, depending on experience. Occasional travel to organizational sites and events may be required.