Job Description

Litigation Legal Assistant

Our client, a full-service law firm in midtown Manhattan is looking for a Litigation Legal Assistant in their New York office! This position is hybrid and has work from home flexibility.

Our New York office has an amazing opportunity for a Litigation Legal Assistant who is looking to be part of a dynamic team. The Legal Assistant plays a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring and other support needs.

Essential Functions:

1. Prepare, revise, redline and proofread various pleadings, correspondence, memoranda, motions, briefs (Federal, State and local level, including appellate), generation of tables of authorities, tables of contents, etc.
2. Heavy case management, correspondence and communication with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
3. Assist with the assembly, production and tracking of discovery requests and responses, deposition, exhibits, trial binders and trial preparation.
4. Working knowledge of e-filing procedures and requirements for Federal, State and local courts.
5. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
6. Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
7. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
8. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
9. Perform initial conflict checks and open/close client matters and prepare engagement letters.
10. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
11. Coordinate travel arrangements and track travel expenses for timely reimbursement.

Additional Responsibilities:

1. Proactively participates as a member of the practice group support coverage team.
2. May require overtime or weekend hours.
3. Perform additional office support duties as assigned/requested.

Qualifications:

• High School Diploma
• Seven years of litigation experience, preferably with MDL or class action litigation.
• Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), TOC, TOA, Styles and PDF software.
• Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

The salary range for this position is $92K to $112K.

Hybrid work environment, midtown NYC.