Job Description

This is a general job posting for multiple open positions that Clarity Recruiting is currently working on. We work with a range of clients out of varying industries including marketing, advertising, and consulting firms, fashion & luxury goods, digital media, start-ups, and non-profits.

Positions may be temporary (part-time or full-time), temp-to-perm, or direct-hire.

Salaries range based on experience and company.

Responsibilities you should be comfortable with:

• Manage scheduling/calendaring for Partner, Operating Partner and VP’s conference calls, meetings, meals, travel arrangements, and other logistics.
• Track ongoing executives’ expenses and prepare expense reports
• Coordinate meetings, including but not limited to, catering, AV equipment, agendas, scheduling materials preparation
• Manage executives’ professional and personal contact information.
• Liaise with key external partners of executives, including greeting them for in-person meetings.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion.
• Work cooperatively with the Executive Assistant team, in positive partnership to back up each other smoothly, as required from time to time.
• Assist in the preparation of basic PowerPoint slide deck presentations.

Skills and Qualifications:

• Excellent written and verbal communication skills, with strong telephone and email etiquette.
• Stellar time-management skills and the ability to organize and coordinate multiple projects at once.
• A large degree of comfort with and interest in technology. Proficiency in Microsoft Office (Word, PPT, Excel), Google Suite, Keynote, Zoom, and other office productivity tools (Photoshop a plus), with an aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to work well under pressure, adapt to the unexpected, prioritize and multi-task in a deadline-driven environment.
• Proactive approach, with the ability to identify upcoming issues, plan ahead and propose solutions.

Rates can range from $17-30/hr, depending on assignment and experience.